Assistant Director, Contracts at TheCollegeBoard in Chicago, Illinois

Job Description:

Assistant Director, Contracts




College Board - State & District Partnerships




Location: This is a fully remote role. Candidates who live near CB offices have the option of being fully remote or hybrid (Tuesday and Wednesday in office).




Type: Full time (non-exempt)




About the Team



State and District Partnerships (SDP) is laser focused on growing and maintaining College Board's core businesses as market dynamics change. SDP colleagues serve as the primary liaisons to states and districts which use College Board programs and services. Within SDP, the Business Planning & Operations (BP&O) team is focused on the development and implementation of efficient overall business processes within the division and with cross-organizational teams to achieve clean delivery of our programs.We use data, observation, experience, and creativity to guide decision making and process development.We serve as a resource for the planning and operations of the division; encompassing the units focused on large, state and district partnerships, International, and Unified State Strategies. Our team works to provide opportunities to students through promoting the use of College Board programs and services including the SAT Suite of Assessments, Advanced Placement, and BigFuture.



About the Opportunity



As Assistant Director, Contracts, you're a master of detail and procedure, and you help shape efficient workflows to ensure that contracts and related legal documents are processed on time and accurately for our partners. You are passionate about being responsive to internal and external customer needs. You're a collaborative partner with our Legal team and help to manage organizational risk by identifying potential issues with non-standard deliverables or payment terms, bringing in additional colleagues - beyond Legal - to review information and advice on next steps, and ensuring complex contract deliverables are achieved. You're a subject matter expert in managing data agreements and are adept at coordinating across multiple teams to ensure our most complex contracts get executed on time and effectively.



In this role, you will:




Manage the Contract Lifecycle (70%)

• Manage all administrative aspects of contracts (e.g., drafting contracts using standard templates and program riders via Salesforce, integrating multiple programs and pricing into contracts, routing for internal approval, and taking ownership to resolve any conflicts).
  
  

• Proactively identify potential organizational risks in non-standard contract language, flagging for the appropriate finance/legal/program contact for review/approval, and proposing solutions, when possible. Always maintaining contact to ensure resolution. Assist Regional and/or Program staff in explaining common business and financial terms to the customer.
  
  

• Identify and obtain the required authorizations/signature(s) based on documented work-flow process and policies and ensure fully executed contracts are properly stored within Salesforce or other designated repositories.
  
  

• Ensure properly authorized contracts and other required documents are delivered to customers on time and free from errors. Responsible for meeting efficiency and accuracy targets as set by their manager.
  
  

• Serve as the point of contact for external stakeholders, including State, District, and Higher Ed procurement, legal, and finance staff and partner with College Board legal, program, and finance teams to coordinate client needs with internal processes, ensuring that work is managed to established deadlines.
  
  

Support Process & Policy Management (30%)



In coordination with Director, design, implement, and manage processes that may include the following:

• Tracking commitments made by College Board to ensure they are delivered on-time and in compliance with contract terms.
  
  

• Refining, documenting, and disseminating processes that ensure both standard and complex district contracts are managed efficiently and in compliance with internal policies.
  
  

• Assisting in developing and implementing a plan to process data agreements effectively and efficiently and manage ongoing work-flow improvement.
  
  

• Supporting other process & policy management needs as identified by Director, Contracts and/or SDP leadership.
  
  

About You




You have:

• Expertise in business process with 2-4+ years performing contracts and/or procurement work
  
  

• Strong organization and prioritization skills and the proven ability to move forward multiple projects in concert, both independently and as a member of the team
  
  

• Excellent verbal and written communication skills, including facilitating meetings and presenting remotely and in-person to groups of 15 or more
  
  

• Strong familiarity with Salesforce and/or other similar CRM and contract systems
  
  

• Motivated, strong customer centric approach
  
  

• A willingness and ability to think creatively, and take and use feedback to improve processes
  
  

• A willingness and ability to travel as needed for in-person meetings and onsite work, up to 20%.
  
  

• Advanced Microsoft Office Suite skills, particularly related to Teams and collaborative tools preferred
  
  

• Notary license a plus
  
  

• Bachelor's degree or equivalent work experience is required
  
  

• Ability to travel 2-3 times a year
  
  

• Authorized to work in the United States
  
  

About Our Process

• Application review will begin immediately and will continue until the position is filled
  
  

• While the hiring process may vary, it generally includes: resume and application submission, recruiter phone/video screen, hiring manager interview, performance exercise such as live coding, a panel interview, a conversation with leadership and reference checks.
  
  

About Our Benefits and Compensation



College Board offers a competitive benefits and compensation program that attracts top talent looking to make a difference in education. As a self-sustaining non-profit, we believe in compensating employees equitably in relation to each other, their qualifications, their impact, and the relevant market.



The hiring range for a new employee in this position is $48,000 to $80,000. College Board differentiates salaries by location so where you live will narrow the portion of this range in which you can expect a salary.


Your salary will be carefully determined based on your location, relevant experience, the external labor market, and the pay of College Board employees in similar roles. College Board strives to provide our best offer up front based on this criteria.


Your salary is only one part of all that College Board offers, including but not limited to:

• A comprehensive package designed to support the well-being of employees and their families and promote education. Our robust benefits package includes health, dental, and vision insurance, generous paid time off, paid parental leave, fertility benefits, pet insurance, tuition assistance, retirement benefits, and more
  
  

• Recognition of exceptional performance through annual bonuses, salary growth over time through market increases, and opportunities for merit raises and promotions based on increased scope of responsibility
  
  

• A job that matters, a team that cares, and a place to learn, innovate and thrive
  
  

You can expect to have transparent conversations about benefits and compensation with our recruiters throughout your application process.



About Our Culture



Our community matters, and we strive to practice and improve our culture daily. Here are some headlines:

• We are motivated to positively impact the educational and career trajectories of millions of students a year
  
  

• We prioritize building a diverse and inclusive team where every employee can thrive, and every voice is heard
  
  

• We are a dynamic hybrid team, giving staff members the choice to either be fully remote or hybrid if they live close to a College Board office. Hybrid employees go into offices every Tuesday and Wednesday
  
  

• We welcome staff to join any or all six of our affinity groups: ARISE (Alliance for Asian Retention, Inclusion, Success, and Engagement; DIASPORA (Alliance for Pan-African Success and Achievement); Pride (alliance for LGBTQ+ staff and allies); Resilience (alliance for Native staff and advocates); SALSA (Staff Alliance for Latinx Success and Achievement); and WIN (Women's Impact Network)
  
  

• We value learning and growth; we offer formal and informal ways to lead through your superpowers, sharpen your strengths, and meet your development goals
  
  

• We know that our impact is strongest together. Our College Board Cares program offers all staff up to $1,000 annual match against partner non-profit organizations
  
  

• We offer a transparent approach to promotions and merit raises, annual performance-based bonuses, and how to grow your career here over time
  
  

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