We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to our team. The ideal candidate will be responsible for maintaining office equipment, assisting in preparation for events, and performing various administrative tasks to ensure the smooth operation of our office.
Duties:
Facilitate backup systems for all computers, use at least two methods
Information technology support, equipment maintenance & purchasing
Software programs support: Microsoft Office 365, Google Workspace for non-profits, Zoom
Office equipment support (Xerox AltaLink C8130 Color Copier Printer Scanner, Grandstream6204 IP PBX Appliance, Cisco network equipment, Ubiquiti UniFi security camera network, Dell and Mac computer systems, laser printers, external drives, NAS device)
Maintain office equipment and computer inventory
Receptionist - answering phone and greeting visitors, facilitating tours
Incoming/outgoing mail support
Monitor, forward and follow-up email from Kerr Center's general mailbox
Maintain cash received ledger and make deposits
Maintain educational materials; prepare materials for events, archive materials, record distribution numbers.
Prepare yearly budget for your area of responsibility
Secretarial support to staff as needed
Maintain Library materials
Monitor and purchase operating supplies
Monitor office building maintenance needs, including dehumidifiers, air purifier, and water filters
Proven experience as an Executive Administrative Assistant or similar role
Proficiency in office management software and tools
Strong clerical and administrative skills
Familiarity with phone systems and handling multiple lines
Excellent proofreading abilities with keen attention to detail
High level of computer literacy with proficiency in MS Office 360 suite
Ability to multitask, prioritize tasks, and meet deadlines efficiently
Well-developed organizational skills
Excellent verbal and written communication skills
Ability to establish priorities, work independently & proceed with objectives with little supervision
If you are a proactive individual with exceptional organizational skills and a passion for supporting senior management, we encourage you to apply for this exciting opportunity as an Executive Administrative Assistant and IT Manager.