Engineering Support Specialist at ACS Professional Staffing in Vancouver, Washington

Job Description:

• Location: Vancouver, Washington
• Type: Contract
• Job #7938

Overview:

ACS Professional Staffing is looking for an employee to work on-site with our client. This Engineering Support Specialist position will provide professional and timely support to the Telecom Network & Support group, Telecom Project Engineering, Facilities Engineering, and RAS Engineering within the Systems Engineering Organization. Responsibilities include coordinating, compiling, and documenting project data, tracking and organizing project reports, and processing design work submissions. The ideal candidate will have strong organizational skills, attention to detail, and the ability to collaborate with various teams to ensure project accuracy and efficiency. Proficiency in project management and documentation processes is essential. This full-time position is located in Vancouver, WA.



Pay Rate: $28.42 - $40.61

• 
  Benefits:


• 
  Paid holidays: 11


• 
  PTO: Starting at 10 days


• 
  Sick Leave: Up to 56 hours per year (prorated based on start date)


• 
  EAP: Employee Assistance Program


• 
  Benefit Options Available: Medical, Dental, Vision, FSA, DCA, LPFSA, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, 401k (immediately eligible for employee and employer contributions - employer match up to 4%)


• 
  Other benefits include the following: Calm App, Access Perks

Responsibilities:

• Serve as primary point-of-contact and subject matter resource for "Companu Submit" inquiries, submittals, and appropriate processing, which will include:


• Provide on-going support, document coordination and communication for projects contracted to external A&E firms, Project Management Teams, Design Teams, Transmission Field (TF) Org and other relevant parties, shepherding project designs between appropriate design team and applicable vendor, validating timely responses and distributions.


• Receive and distribute emails for the Company Submit process, which may include:


• Receive inbound emails from contracted A&E firms and internal teams to record, validate, trouble-shoot, route and process as per established procedures.


• Maintain and track project milestones in Company Submit Tracking sheet, which may be used by PMs, project teams, internal design teams and others)


• Review A&E contracted design submittals to validate compliance with standards and requirements prior to distribution to appropriate internal Design teams for technical engineering review.


• Coordinate with various design organizations to distribute design submittals to appropriate organizations.


• Track design submittal due dates and maintain design submittal schedule, track emails with each project.


• Identify and resolve design review issues by coordinating with design reviewers and corresponding A&E firms. This work may include modifying design packages, drawing lists, and set files in ProjectWise, extensive communication and collaboration with multiple parties, both internal and external.


• Assist A&Es with miscellaneous action requests such as deleting or moving files in ProjectWise.


• Upload and maintain ProjectWise Facility Folders, including comments and remarks from emails.


• Utilize tools such as ProjectWise advanced search techniques, and legacy records to locate, research and identify existing drawing packages and other records related to Substation Engineering.


• Fulfill requests to create new Facility Project Folders in ProjectWise, which may include:


• Review requests to ensure accurate information is received.


• Create naming standard for each project and assign Project number.


• Maintain and update Facility Project folder tracking sheet.


• Send requests to CAD Support for fulfillment and reply to all applicable parties.


• Assist A&E company representatives with miscellaneous action requests such as deleting or moving files in ProjectWise.


• Provide project status updates and support to Group Managers in TEN, Project Managers (PMs), Contracting Officer's Representatives (CORs), Contracting Officer's (COs), Project Schedulers and others with a need to know.


• Serve as primary point-of-contact and subject matter resource for "Drawing Distribution" inquiries, submittals, and appropriate processing, which may include:


• Provide on-going support, document coordination and communication for internal design projects submitted through the Drawing Distribution mailbox.


• Receive and distribute emails for the Drawing Distribution process, which may include:


• Receive inbound emails from various internal design teams to record, validate, trouble-shoot, route and process as per established procedures.


• Document the issue for construction design work that comes into the organization (via Drawing Distribution) and verify that project components are complete within the design distribution process workflow time parameters set.


• Provide timely responses to requests for drawing coordination associated with the issue and documentation of internally produced design / drawings.


• Review internal designs / drawings; research missing data information and data quality issues, which may involve researching existing paper and electronic records; coordinating with engineers, techs and others to resolve discrepancies.


• Assist and provide technician support to design engineers and techs with simple CAD corrections and corrections on drawings packages submitted to Drawing Distribution.


• Revise project action plan when required, due to design changes or drawing availability limitations and collaborate with impacted parties to address needs.


• Post, update and maintain design / drawing changes for computerized and/or manual records.


• Provide cross team and stakeholder coordination and communication on critical tasks, milestones, schedules and project status.


• Verify adherence to current project management standard processes and compliance to quality assurance policies. Alert the manager or other authorized federal personnel of any concerns.


• Track design submittal due dates and maintain design submittal schedule, track emails with each project.


• Track and monitor the project and alert the manager/ staff when there may be a resource shortage limitation that will hinder completing drawing distribution within 14 days of Design Issue Date.


• Update stick files by inserting new half-size drawings and replacing revised half-size drawings into station folders.


• Develop a process and workflow to audit and reprint stick files including the blue book assembly by media services.


• Publish signed and approved Drawings into ProjectWise.


• Verify PDF's meet Central Records requirements to be published.


• Attribute all PDF's.


• Move pdfs from design disciplines drawing packages folders to the published folders.


• Upload and maintain ProjectWise Facility Folders, including comments and remarks from emails.


• Provide complete design submittal pdf package(s) to media services for construction package printing; request additional construction drawing prints as needed.


• Prepare and deliver printed packages for distribution to company's Construction and Maintenance (TFH) and Testing and Commissioning (TET) organizations; as well as any others as directed.


• Coordinate and collaborate with Media Services and Mail Services to ensure proper handling and distribution of drawing packages.


• Distribute issued for construction drawings and record revision print packages, perform print cleanup as needed, and process all voided drawings appropriately.


• Retrieve physical and electronic copies of engineering documents for the coordination of issued for construction drawings and record revisions, documentation, and issuance of engineering drawings. Document retrieval may be through SharePoint sites, email, mail, hand delivery, or Bentley ProjectWise.


• Coordinate, maintain, and document all issued for construction drawings from internal design groups as well as from the contract management office.


• Coordinate drawing workflow with design customer groups impacted by the submittal of issued for construction drawings.


• Perform ongoing analyses of process performance data - identify trends and/or deviation from expected performance standards and goals and provide recommendations to address identified issues to Leadership.


• Receive, organize and distribute Project Requirements as appropriate for the related, assigned project (PMs, project teams, stakeholders, etc.).


• Assist Engineers and design techs within the broader Transmission Engineering (TE) organization with questions and user training on processing drawing package requests, which may include (how to create design drawing packages, fulfill requirements for package to be distributed).


• Maintain, support, track, review, update, and organize records, data and processes including:


• Project documentation.


• Technical workflow and workflow-related tools and processes.


• ProjectWise folders.


• Assist with ProjectWise clean-up related to Facility Project Folders and projects.


• Create, update, and maintain Drawing Distribution SharePoint site:


• Post relevant design issue information for the tracking of media service requests.


• Link electronic forms containing structured data for accessibility, distribution, and filing of design data and engineering design submittals.


• Create additional sub directories as needed.


• Assist TEN Group managers with tracking design issues, project completion dates (in-service dates) in ProjectWise (PWA) and develop reports as requested by the managers.


• Assist TEN group managers with collecting group performance data and creating monthly Performance Report.


• Assist TEN staff with creating new documents, editing, and modifying existing ones.


• Type of documents to be worked on are WECC reports, TEN monthly Operational Business reports (Word and PDF format), Technical Standards and Specifications, policies, capture, and report progress of various Operational/Business improvements efforts on monthly and quarterly basis etc.


• Visit sites/fields, sites such as Substations, and Telecom radio stations etc. to collect data as requested by managers.


• Collect and compile annual reviews of design submittal requirements by A&E Firms with whom TEN works. Create Word and Excel reports.


• Assist in the preparation of process and procedure documents and drafting of technical policy manuals for the System Engineering group.


• Mark documents and maintain filing system(s), files, emails and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.

Requirements:

• Associate or bachelor's degree in project management, office / business management, or an Engineering-related discipline is preferred.


• 6 years of experience is required with an applicable bachelor's degree.


• 8 years of experience is required with an applicable associate degree.


• 10 year of experience is required without a degree or with a degree not in applicable fields.


• Experience must be consistent with the specific requirements of engineering operations and progressively more technical in nature. Must be capable of applying diversified knowledge and principles and practices in assigned technical areas. Requires a working knowledge of automated systems.


• Intermediate skill level with MS SharePoint sufficient to develop SharePoint sites.


• Proficient with MS Word for document creation, editing, and producing organizational performance reports, including the ability to adjust/modify the documents to accommodate frequent input changes, before finalizing.


• Proficient in written and verbal communication.


• Experience with Acrobat.


• Proficient Excel experience with demonstrated ability to create pivot tables, charts and manipulate data with ease.


• Relevant experience with data collection from various stakeholders (such as engineering, supply chain, project management, etc.) and producing Excel spreadsheets, as well as manipulating the data and producing charts.


• Experience working in a matrix organizational structure on multiple, concurrent schedules, multiple, demanding stakeholders, and business functions.


• Experience with Access or similar Database management application.


• Deliver accurate and thorough completed work, respond to customer requests, and identify partner and customer needs.


• Work effectively and independently, under pressure of frequent interruptions and priority changes while maintaining professional composure and exercising confidentiality, tact, and diplomacy.


• Valid U.S. Driver's License is required.

Work sponsorship is not available at this time. Third-party candidates will not be considered for this position.

Because we are a federal government contractor, we have special restrictions placed on us for hiring foreign nationals into certain key positions within the company. This particular position requires U.S. citizenship.

ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to the applicant's race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law. The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested.

If you have any questions about the job posting, please contact recruiting@acsprostaffing.com

If you have any questions about our Reasonable Accommodation Policy, please feel free to email hr@acsprostaffing.com Apply Now