Contract Coordinator at Oregon Health & Science University in Portland, Oregon

Job Description:

Oregon Health & Science University

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.


Contract Coordinator

US-OR-Portland

Job ID: 2024-31702
Type: Regular Full-Time
# of Openings: 1
Category: Supply Chain
Portland, OR (Downtown)

Overview

Contracting:

• Meeting compliance is one of the main responsibilities for the position of a CC, including compliance with OHSU Policy, Procedures, Legal, Risk Management standards, DNV and HIPAA. Consult with Legal, Risk Management and Departments to manage contracts and compliance. Assist departments in reviewing contracts and associated documentation to ensure efficient performance of contracts. Manage and ensure that the use of streamlined and standardize processes, including processing of PSCPOs and Template program designed to facilitate Departments being able to obtain independence and yet maintain the integrity of the contracting/procurement process. Safeguard the integrity of contract administration by exercising legal and risk management practices, add value within contract language, and protect the University from financial losses due to adverse legal action or risk irregularities.

Database Responsibilites:

• This position will assist with the maintenance of the Contract Management System, the Sourcing System as well as the DNV Database for heathcare contract. This includes upkeep of the data within the system and sending notifications, correcting errors and other maintenance.

Contract Adminisration:

• Practice effective and efficient processes for managing contracts including but not limited to reporting, renewals, and amendments. Identify, negotiate and resolve problems assuring appropriate and timely correction of contract administration and compliance issues. Provide support to the Departments when contract non-compliance has been identified.

Process Improvement:

• Promotes allowing employees to identify opportunities to find process improvements in the department and in their area of responsibility. This includes identifying, evaluating, and developing comprehensive plans of action and implementation for more efficient and cost effective processes. This also includes proactivly managing contracts and working with individual departments to identify process change opportunities.

Contract Management System:

• Contract Coordinator will be responsible for maintaining the integrity and accuracy of the Contract Management System for the contracts they are responsible for. This includes, but is not limited to, creating new records, managing and updating of current records, monitoring end dates, scanning of documents, and working with end users to maintain up to date records. The Contract Coordinator is responsible for running reports in Discoverer that are relevant to the contracts they manage.

Responsibilities

• Two years of contract coordination experience which must include:
  • Negotiation of contracts and acquisitions.
  • Using procedures and techniques such as developing technical specifications, managing payment mechanisms, negotiating terms into vendor contracts, AND
• A bachelor’s degree or paralegal degree required; OR
• Four additional years of the above-related experience may substitute for the degree requirement.

Job Related Knowledge, Skills and Abilities (Competencies):

• Strong interpersonal, communication and customer service skills are required.
• Ability to multitask and be able to manage significant stress from multiple sources.
• Proficient in Word and Excel.
• Individual most demonstrate ability to work independent and proactive initiative.

Qualifications

• Experience with Oracle, Excel and Smartsheet.

PI250759102

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