RESEARCH ADMIN COORD at University of Pennsylvania in Philadelphia, Pennsylvania

Job Description:

Duties: This position will provide high level administrative support and functional coordination for a Professor, his research program, and for the Pulmonary Vascular Disease Research Program within the Center for Clinical Epidemiology and Biostatistics (CCEB) in the Perelman School of Medicine. The position will act as a liaison for the Professor to the University, his funding agencies and professional organizations and the community. This position will set up and maintain systems to facilitate and organize communication with internal and external entities. Key areas of responsibility include: budget tracking and processing for multiple accounts, coordinate personnel-related activities and coordinate office infrastructure including facilities and information systems. Prepare and distribute meeting materials for grant-funded projects, arrange venues, and make all travel arrangements. Requires a high level of independence, ability to multitask, professional judgment, and organizational skills, working with minimal day-to-day supervision in a complex academic medical environment.

Qualifications: The minimum of a High School diploma and 5 years of applicable experience or an equivalent combination of education and experience required. College degree a plus. Proficient in MS Word and basic skills with Excel, PowerPoint and Microsoft Office products as well as Adobe Acrobat Professional. Demonstrated ability to multi-task, manage time, set priorities, manage complex calendar and travel Issues along with routine office management duties.


Ideal candidate will have experience in an academic research setting, and function well independently as well as collaboratively. Ideal candidate will have excellent interpersonal skills, superior organizational skills, have the capacity to handle multiple tasks, and possess a strong work ethic.


High level of attention to detail and follow through are essential. Ability to work under pressure and meet deadlines with limited supervision.


Position contingent upon funding.

Reference Number: 40-30780

Salary Grade: 025

Employment Type: Non-Exempt

Org: BE-Epidemiology Division

Special Requirements:

Job Family: 6-Technical Scientific/Statistical