Admin Support Associate at University of North Carolina at Chapel Hill in chapel hill, North Carolina

Job Description:

Department:

School of Nursing-DO-440110

Career Area:

Administrative/Clerical Support

Is this an internal only recruitment?:

No

Posting Open Date :

09/20/2024

Application Deadline:

09/30/2024

Position Type:

Permanent Staff (SHRA)

Position Title:

Admin Support Associate - Advanced

Salary Grade Equivalent:

GN06

Working Title:

Admin Support Associate

Position Number:

00031612

Vacancy ID:

P019643

Full-time/Part-time Permanent/Time-Limited:

Full-Time Permanent

Hours per week:

40

Work Schedule:

Monday-Friday 8:00 am - 5:00 pm

Work Location:

CHAPEL HILL, NC

Position Location:

North Carolina, US

Hiring Range:

$39,614-50,446

Pay Band Information:

To learn more about the pay band for this branch and role, please see
the Career Banding rates spreadsheet.

Be a Tar Heel!:

A global higher education leader in innovative teaching, research and public service, the
University of North Carolina at Chapel Hill consistently ranks as
one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of
professional training opportunities for career growth, skill development and lifelong learning and enjoy
exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a
comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit:

The mission of the School of Nursing is to enhance and improve the health and well-being of the people of North Carolina and the nation, and, as relevant and appropriate, the people of other nations, through its programs of education, research, and scholarship, and through clinical practice and community service. The University of North Carolina at Chapel Hill School of Nursing has been the leader in nursing education in North Carolina throughout its history. Established in 1950, it was the first school of nursing in North Carolina to offer a four-year baccalaureate nursing degree program followed by the first master's degree program, the first continuing education program for nurses, first doctoral program, and first accelerated BSN option to students with college degrees. Today, the School is renowned for its academic programs, its research and its commitment to clinical and community service within state, national and global communities.

Position Summary:

The Administrative Support Associate is the central contact and a major resource for activities surrounding the Dean's Office in the School of Nursing. On a daily basis, many students and faculty come to the Dean's Office seeking information, counsel and assistance. The Administrative Support Associate must deal with each inquiry on an individual basis. The Administrative Support Associate helps to coordinate the majority of internal school-wide functions. The work performed by the Administrative Support Associate is completed with oversight from the Executive Assistant who sets priorities for the Dean's office.The Administrative Support Associate has daily contact, in person and by telephone, with 1) University administrators, faculty, staff, and students, 2) public officials at all levels of government, 3) vendors, 4) members of the general public representing a wide variety of groups and interests, and 5) visitors to campus. She/he represents the Dean of the School and may be the only contact outsiders have with the School of Nursing.The Administrative Support Associate provides administrative and secretarial support to the Dean through the duties covered under Public Contact as well as 1) composing correspondence for final signature and 2) compiling, summarizing and presenting background information for projects as requested and compiles and summarizes reports responding to requests for information made to the Dean from school/university administrators/external constituencies.The Administrative Support Associate maintains the official minutes file for committees. She/he provides administrative and secretarial support for faculty meetings (Faculty/Staff & FEC), as well as scheduling and taking minutes for each of these meetings. The Administrative Support Associate manages the daily needs with the Dean's Office. Examples include: screening incoming phone calls/mail, basic calendaring for the Dean's calendar (under the supervision of the Executive Assistant), organizes office records and official files within the Dean's Office; managing and ordering office supplies, records retention activity, and hiring, supervising and evaluating work-study students and student volunteers.The Administrative Support Associate provides support through her/his involvement with office operations, resource provisions and public relations. She/he shows leadership through her/his involvement related to school-wide assessment/planning, coordination/integration and school representation.

Minimum Education and Experience Requirements:

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Required Qualifications, Competencies, and Experience:

Candidate must be customer service oriented. Candidate must have ability to work independently or as a team. Must have excellent organizational skills and the ability to plan effectively. Must be able to interact on a professional level. Must be able to problem-solve and show personal integrity. Must be able to pay attention to detail.Experienced in Word, Excel, PowerPoint and Outlook.

Preferred Qualifications, Competencies, and Experience:

Experience in an office environment. Experience taking meeting minutes, coordinating international travel and experience with Connect Carolina.

Campus Security Authority Responsibilities:

Not Applicable.

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