Oversee the day-to-day financial operations of The Chiles Academy for all programs operated by the corporation. These duties include purchasing & procurement, invoicing, professional travel arrangements, cost allocations among programs, preparation of deposits, communicating with vendors, inventory control, licensing, grant writing, and filing of required federal, state, and district reports in a timely manner
Present monthly reports (compiled by an outside CPA firm) to the Board of Directors and the School District of Volusia County
Provide independent auditing agency full access to all financial documentation for annual audits
Maintain a chart of accounts to accurately track and reflect revenues and expenditures
Payroll administrator responsible for reporting hours, accumulated leave, paid time off, and health insurance needs to the corporation's PEO semi-monthly
Acting School Food Services Director for the National School Lunch Program at The Chiles Academy (training will be provided)
Monthly reconciliation of accounts with all financial institutions and reconciliation of individual grant award
Annual budget preparation with regular reviews and adjustments provided to the board as necessary
Maintenance of salary schedules for employees that reflect their levels of responsibility, certifications, training, and education
Primary contact for major facilities projects
Oversee appropriate and secure disposition of expired confidential records according to local state, and federal laws
Ensure that personnel records are maintained and stored in a confidential manner
Assure/assist in general maintenance and security of facility
Attend meetings, trainings, and appropriate professional development activities
Other duties as assigned
Written Documentation
Grant writing as needed with creation of budgets appropriate to the terms of the grant
Complete all required documentation in a timely manner
Maintain all source documents for backup of accounting and payroll data
Maintain accurate employee attendance records including requests for personal leave
Communicate in a timely fashion with Volusia County School District HR department when employees are hired and when they leave
Create Action Notices for employee wage, salary, or status changes and submit to the PEO as needed
Minimum Requirements
Bachelor's Degree
Degree in accounting or mathematics preferred
Must pass drug screening and background clearance through Volusia County Schools
State of Florida Teacher Certification a plus but not required
Knowledge, Skills, and Abilities
Proficient with Quick Books and Microsoft Office (Including Word, PowerPoint, Excel, and Publisher
Knowledgeable about Red Book Financial Reporting for line item control of revenues & expenditures
Must have exceptional decision-making and problem-solving abilities
Must be impeccably organized
Background with child care and/or school business procedures a plus
Bilingual English/Spanish skills highly desirable
Ability to respond appropriately to an emergency or a crisis according to the school safety plan