Executive Administrative Assistant at Boston Partners Global Investors, Inc in New York City, New York

Job Description:

Position:                      Executive Administrative Assistant

Department:                WPG Small Cap Team

Job Location:                New York, NY

Company Summary:

 

Boston Partners is a global investment advisor with $100 billion in AUM and a longstanding reputation for superior client service.  The organization is a premier provider of value equity investment products that are firmly rooted in fundamental research and are based on a disciplined investment philosophy and process. We focus on investing in companies with attractive value characteristics and strong business fundamentals where there is a catalyst for positive change. The firm was founded in 1995 and maintains offices in Boston, New York, California, and London. Boston Partners is an indirect, wholly owned subsidiary of ORIX Corporation of Japan.

Major Responsibilities

• Maintain and handle the scheduling of all meetings and appointments in an extremely busy and constantly changing environment/calendar.


• Develop and maintain strong collaborative relationships with multiple internal and external constituencies. (Internal: Sales, Marketing, Client Service, Portfolio Research, RFP, Compliance, HR, Operations) (External: Company representatives, Sell side Brokers, 3rd Party Research, Independent IR firms)


• Diligent and effective gatekeeping, triage, and prioritization via phone, email, etc.; responsible for managing all business correspondence.


• Arrange complete travel itineraries for all trips; proactively monitor travel schedules for interruptions and execute necessary adjustments.


• Organize and arrange both onsite and offsite meetings across multiple states/cities for multiple purposes (fundraising, research etc.)


• Process invoices, travel and expense reports.


• Assist with maintaining numerous files and records. (both electronic and tangible)


• Welcome and look after office visitors.

Requirements

• Bachelor’s degree required.


• Proficiency in Microsoft Windows, Excel, PowerPoint, and related software.


• Strong organizational, verbal and written communication and interpersonal skills.


• Ability to anticipate needs and proactively take action to keep things moving.


• Proven record of successful problem solving.


• Adaptable, flexible to changes and the ability to work in a fast-paced environment.


• Ability to work under deadlines and to accommodate last-minutes changes.


• A strong service orientation remains calm under pressure and has a positive, can-do attitude.

Compensation Range:

Pay: $60,000-$80,000 annually with opportunity for a discretionary bonus. 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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