Administrative Coordinator for Identity and Cultural Resources
Amherst Campus Full Time JR5510
Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.
Job Description:
Amherst College invites applications for the Administrative Coordinator for Identity and Cultural Resources position. The Administrative Coordinator for Identity and Cultural Resources is a full-time, year-round position, starting at $22.37 per hour - commensurate with experience. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the ways in which they bring value to and will work towards supporting a broadly diverse community.
The Administrative Coordinator provides essential support to the Associate Dean of Students for Diversity and Inclusion, the Senior Director of Identity and Cultural Engagement, and the six centers within the Office of Identity & Cultural Resources (OICR), which includes the Queer Resource Center, Multicultural Resource Center, Women's & Gender Center, Center for International Student Engagement, Class and Access Resource Center, and the Center for Religious and Spiritual Life. This role is integral to advancing OICR's vision and mission of equity, inclusion, and student support services.
The Coordinator plays a crucial role in supporting OICR's goals by facilitating the intellectual, social, and cultural activities of our diverse student body. Responsibilities include planning, scheduling, coordinating, and executing the day-to-day activities across multiple departments. The Coordinator interacts with all levels of our community, including faculty, staff, administrators, alumni, and students. They also contribute to fostering a diverse workforce and participate in the College's efforts to maintain a respectful, inclusive, and welcoming work environment.
The Identity and Cultural Resource Administrative Coordinator is required to work in person, occasionally late nights and weekends, as needed.
Summary of Responsibilities:
Office Management
Serve as the OICR liaison to faculty, staff, students, alumni, parents, and external constituents, effectively communicating and interacting with a diverse community
Purchase and manage inventory for general office supplies across the six centers (MRC, QRC, WGC, CISE, CARC, RSL)
Receive and distribute mail and packages to each center
Maintain files, including electronic and paper files
Recommends and implements process improvements to enhance OICR's operational and administrative efficiency and create documents and procedures to support these improvements
Manage center budgets, including processing accounts payable/receivable, invoices, purchase orders, charges/credits, and reconciliations; handle student and staff reimbursements, special payments, honoraria, and provide financial reports to the OICR Senior Leadership Team
Coordinates all travel and lodging arrangements for professional staff and processes all reimbursements and invoices for travel/expense charges
Recruit, hire, train, and supervise two student staff members to support the overall work of the OICR
Administrative Support
Maintains the schedules and calendars for the Senior Director of Identity and Cultural Engagement
Manages all search processes for the OICR professional staff
Oversee the OICR email accounts and collective calendars
Assist professional staff within OICR with administrative tasks related to hiring student staff
Manage all hiring/change of employment paperwork for professional staff
Schedule weekly departmental meetings and one-on-ones, and prepare meeting minutes
Compile and format OICR annual reports for the Associate Dean of Students for Equity and Engagement and Senior Director of Identity and Cultural Engagement
Organize and set up the OICR leadership working retreats and training sessions
Assist with the maintenance of the OICR website on the Student Affairs webpage and OICR social media platforms
Serve on campus-wide and Student Affairs committees and working groups as needed
Serve as a resource to connect students to crisis management and support services
Provide additional administrative support as assigned by the Associate Dean of Students for Equity and Engagement
Events
Organize and execute OICR events for faculty, staff, and students, including the OICR Senior Brunch, End of Year Student Staff Celebration, OICR Orientation Events, Homecoming and Reunion events, and the OICR Student Staff Cross-Center Training
Assist with event logistics for OICR programs, including venue arrangements, media setup, food orders, and other related tasks
Provide staffing support for OICR programs and special events, as well as for events within Student Affairs
Qualifications:
Required
Associate's Degree
Three years of related experience
High School Diploma or equivalent and five years of related experience in lieu of minimum education and related experience
Demonstrated effectiveness in using administrative, planning, organizational, customer service, and interpersonal skills
Knowledge of office management systems and procedures
Excellent planning and time management skills, including the ability to multitask and prioritize work
Attention to detail
Strong problem-solving skills
Strong written and verbal communication skills, including electronic communication
Commitment to supporting a diverse student community
Ability to take initiative and work independently and collaboratively with the campus community
Able to work in a dynamic, very active, fast-paced, and student-driven environment
Preferred
Five years of related experience
Experience working on a college or university campus
An understanding of the diverse communities and salient identities that the Office of Identity and Cultural Resource Centers
Experience with Workday
Valid driver's license and successful credentialing in order to operate college vehicles, specifically seven and 12-passenger vans, to transport students and staff to and from events, conferences, and trainings
Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement.
Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure it meets your total compensation requirements. Click here for Benefits Information.
Interested candidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs. Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted.(Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled.