Archives and Collections Assistant (Archivist) at Indiana University in Bloomington, Indiana

Job Description:

Department



INDIANA GEOLOGICAL & WATER SUR (BL-GEOY-IUBLA)



Department Information



The Indiana Geological and Water Survey (IGWS), founded in 1837, has been a research institute of Indiana University (IU) since 1993. Its mission is to provide geological information that contributes to the wise stewardship of energy, mineral, and water resources and mitigates potential geologic hazards. Indiana residents benefit from focused research initiatives, geologic sample and data collection and archiving, and dissemination of information through the peer-reviewed Indiana Journal of Earth Sciences, databases, and outreach programs. Employees work cooperatively across the IGWS Business, Research, and Information Services Divisions to advance long-term research, collection, and service goals. The Survey consists of 35 to 40 geologists of various specialties, geological technicians, archivists, a cartographer, a GIS analyst, an image specialist, a web developer, an editor, and an education and outreach coordinator.


We are committed to fostering a welcoming environment and inclusive workplace. We seek candidates who understand different perspectives and cultures, can actively contribute to the work environment where differences are valued and supported, and are sensitive to cultural norms, expectations, and ways of communication.



Job Summary



Position performs a variety of tasks alongside the Archives and Collections Manager in support of the day-to day physical and digital archive and collection operations, including but not limited to curation, maintenance, cataloging and accessing/deaccessioning material.


Department-Specific Responsibilities

• Works with staff, faculty, students and general public to assist in material access, searches, organization, and sample storage.


• May also design or assist in the creation of museum displays.


• Organizes, catalogs, rehouses existing physical materials in the IGWS collections and maintains digital records of these materials.


• Provides assistance to IGWS staff related to cataloging accessioning/deaccessioning material, delivery of material from offsite storage.


• Curates, describes, measures, and repairs physical materials, books, maps, paper records, logs, etc.


• Provides assistance to external stakeholders related to the discoverability and use of IGWS archives and collections.

General Responsibilities

• Arranges, describes, and catalogs archival and manuscript collections in all formats.


• Prepares finding aids, guides, and other descriptive access tools, including the creation of encoded finding aids.


• Assures appropriate physical housing and storage of collections; identifies items for preservation.


• Contributes to the development and implementation of strategies and programs for processing and making available collections in all formats.


• Provides research and reference assistance to users of the archive on-site and responds to queries by phone and email.


• Participates in conducting tours, workshops, and presentations on its collections.


• Participates in developing and providing support for public programming and outreach activities.


• Contributes to online and print publications of the archive.


• Assists with the processing and physical workflows for preparing audio, video, and print materials for preservation and digitization.


• Participates in grant writing and reporting.


• Maintains and develops knowledge of current developments in archival processing, metadata standards, and preservation.


• Serves on committees and working groups as appropriate.


• Participates in the selection, training, and supervision of graduate assistants, student hourly employees, and volunteers.


• Provides process improvement suggestions.

Qualifications



EDUCATION



Required

• Master's degree in library science, history, archival studies, political science, or public administration

WORK EXPERIENCE



Preferred

• Some experience in library, archives, or manuscript repository

SKILLS



Required

• Proficient communication skills


• Maintains a high degree of professionalism


• Demonstrates time management and priority setting skills


• Demonstrates a high commitment to quality


• Possesses flexibility to work in a fast paced, dynamic environment


• Seeks to acquire knowledge in area of specialty


• Experience with information systems and web-based applications, such as databases, online search and discovery tools, and cataloging/metadata applications


• Understanding of the common security protocols related to Internet use and protecting the information privacy of library users


• Knowledge of the methods and materials used to create archival and non-print materials by physical, photographic, and digital processes

Working Conditions / Demands



This role requires the ability to effectively communicate, operate a computer and other standard office productivity equipment, and lift up to 35 pounds of materials. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.



Work Location



Indiana University - Bloomington Camus


Indiana Geological and Water Survey


1001 East 10th Street., Bloomington, Indiana



Advertised Salary



$43,888.00-$62,379.20, based on experience



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance


• Dental insurance


• Health Savings Account with generous IU contribution


• Life insurance, LTD, and AD&D options


• Base retirement plan contribution from IU, subject to vesting


• Additional supplemental retirement plan options


• Tuition benefit for IU classes


• 10 paid holidays per year


• Generous Paid Time Off


• Paid Parental Leave


• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.



Job Classification



Career Level: Core


FLSA: Exempt


Job Function: Educational Resources & Tech


Job Family: Library Services


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Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.



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