Chicago-based Consulting firm is looking for an Office Assistant ready to take charge of the office while flexing your administrative skills. If you love keeping things organized, have a knack for creating a welcoming setting, and thrive on juggling multiple tasks for a collaborative and supportive team, this role is for you. As the face of the company, you'll greet guests, keep the office running smoothly, and provide top-notch support to a handful of senior leaders. You'll coordinate calendars, book travel, handle expenses, and ensure everything flows like clockwork. If you're ready to bring your experience, professionalism, and a can-do attitude, apply now!
Responsibilities
First point of contact for visitors, clients, and vendors. This includes greeting guests warmly, ensuring they feel welcome, and helping as necessary.
Manage incoming calls and emails, ensuring efficient and friendly communication, and setting the tone for the company's culture and professionalism.
Maintain the overall appearance of the reception area and office to ensure it is clean, organized, and professional.
Support multiple executives by managing calendars, coordinating internal and external meetings, and ensuring schedules run smoothly.
Handle all aspects of travel arrangements, from booking flights and accommodations to coordinating ground transportation and preparing itineraries.
Manage expense reports for executives, ensuring timely submission and reimbursement, and tracking expenses to ensure accuracy.
Multi-tasking is crucial, juggling various priorities such as meeting preparations, travel coordination, and supporting day-to-day tasks for multiple team members simultaneously.
Maintain and organize electronic files, ensuring proper accessibility for team members.
Ensure the smooth operation of office equipment such as copiers, fax machines, and computers.
Order and maintain office supplies, equipment, and inventory.
Assist with other projects as necessary.
Ideal Experience
A bachelor's degree is preferred with 2+ years of administrative experience in a professional setting.
Proficiency with Microsoft Office Suite and other meeting platforms.
Excellent interpersonal and communication skills (verbal and written).
High attention to detail and accuracy in work.
Ability to prioritize and handle multiple projects simultaneously.
Time management and ability to meet deadlines.
Ability to be proactive and take initiative.
Ability to identify high-priority and low-priority work
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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.