A finance firm in Manhattan seeks a dynamic and organized Office Coordinator to manage front desk operations and provide administrative support. The ideal candidate will handle a variety of tasks that ensure the smooth day-to-day functioning of our workspace.
Salary: $80-90k + bonus
Hours: 8:30 am - 5:30 pm
On-site three days per week with flexibility for additional as needed
Key Responsibilities:
Serve as the first point of contact by answering the main phone line and greeting/escorting guests
Manage office calendar and scheduling
Oversee office and kitchen supply inventory, including snacks, coffee, and drinks
Coordinate with facilities vendors for maintenance and repairs
Handle all incoming/outgoing mail, courier services, and packages, including tax-related mailings
Organize office catering, including setup and breakdown for events
Assist the Office Manager with:
Planning and organizing company events
Employee onboarding and offboarding
Providing additional administrative support as needed
Maintain and ensure the proper usage of conference room equipment
Manage office security system access and protocols
Track employee attendance and PTO records
Process and manage employee expense reports
Qualifications:
Bachelor's degree preferred
3-5 years of relevant experience in a Receptionist, Office Coordinator, or Office Manager role
Familiarity with basic facilities and office systems
Proficient in Microsoft Office Suite and Zoom
Strong ability to work independently, handle multiple tasks, and manage changing priorities in a fast-paced environment
Excellent time management skills and attention to detail
Ability to manage confidential information with discretion