A growing Biotech company in the Waltham area is looking for an experienced Executive Assistant to manage operations and high-level communication for an Executive. As the primary contact for top leadership, this position requires a professional who thrives under pressure, maintains strict confidentiality, and proactively addresses needs in a fast-paced environment.
Responsibilities:
Manage complex calendar, including scheduling meetings, travel arrangements, and appointments for Executive
Screen emails, archive and professionally compose replies/correspondence
Prepare reports, presentations (investor, Boards, partners) and memos when required.
Prepare the monthly expense summary.
Act as a liaison between the Executive and internal/external stakeholders.
Handle sensitive and confidential information with discretion.
Manage personal appointments and commitments.
Coordinate travel logistics, including flights, accommodations, and itineraries.
Manage vendors when required.
Assist with board meetings and other high-level gatherings.
Serve as a point of contact for important clients and partners.
Liaise with Leadership team and internal staff on behalf of the Executive.
Requirements:
Bachelor's degree
3-5 years of executive level support
Prior experience supporting Board is required
Exceptional time management and prioritization skills
Strong interpersonal skills and professional demeanor
Strong organizational skills and ability to prioritize multiple tasks with excellent attention to detail.
Expert written and verbal communication skills
Proactive problem-solving and decision-making capability.
Discretion and confidentiality in handling sensitive information
Proficiency in Microsoft Office Suite, particularly PowerPoint, Outlook and Excel.
Compensation:
$140k-$155k
We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.