Position Title: Office Manager and Executive Administrator
Location: Albuquerque, NM
Company: BlackVe, Inc.
Job Type: Full-time
Position Overview:
We are seeking a highly organized, detail-oriented, and proactive Office Manager and Executive Administrator to join our team. This role will be responsible for ensuring the smooth running of daily office operations, providing high-level administrative support to our executive leadership, and offering HR support. The ideal candidate will possess excellent multitasking skills, strong communication abilities, and a knack for problem-solving.
Key Responsibilities:
Office Management:
Oversee the daily operations of the office, ensuring a well-organized and efficient work environment.
Manage office supplies, equipment, and vendor relationships.
Coordinate office maintenance and repairs.
Ensure compliance with health and safety regulations.
Assist with event planning, including team meetings, conferences, and corporate events.
Manage office budget, including tracking and reporting on office-related expenses.
Assist in the recruitment process, including posting job openings, scheduling interviews, and coordinating candidate communications.
Support the onboarding and offboarding processes, including preparing employee documentation and setting up IT access.
Maintain accurate and confidential employee records, including tracking vacation, sick time, and other leaves.
Coordinate employee training sessions and track completion of compliance courses.
Promote positive workplace culture by organizing team-building activities, celebrations, and recognition programs.
Coordinate onboarding for new hires, ensuring they have the necessary resources to succeed.
Executive Administrative Support:
Provide administrative support to C-level executives, including managing calendars, scheduling meetings, and making travel arrangements.
Prepare expense reports and ensure timely submission for executives.
Prepare and edit correspondence, presentations, and reports.
Serve as the point of contact for executives, handling inquiries and requests.
Coordinate and prioritize meeting agendas and minutes, ensuring timely follow-up on action items.
Assist with confidential matters, exercising discretion and maintaining confidentiality at all times.
Conduct research and compile data as needed for executive projects and decision-making.
Qualifications:
Proven experience as an Office Manager, Executive Assistant, or similar administrative role.
Experience in providing HR support or coordination.
Exceptional organizational and multitasking abilities.
Strong written and verbal communication skills.
Ability to work independently, take initiative, and anticipate needs.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with HR software (e.g., ADP, BambooHR) is a plus.
Strong problem-solving skills and attention to detail.
Professional demeanor and the ability to handle sensitive information with discretion.
Experience with budget management, event planning, and HR processes is preferred.
Must be able to obtain and maintain US government security clearance.
Education & Experience:
Bachelor's degree in Business Administration, Human Resources, Management, or a related field is preferred but not required.
Minimum of 3-5 years of relevant work experience, including HR support experience.
Compensation & Benefits:
Competitive salary commensurate with experience.
Comprehensive benefits package, including health, dental, vision, and retirement plans.
Opportunities for professional development and growth.
How to Apply:
Please submit your resume and a cover letter detailing your qualifications and experience to hiring@blackve.us with the subject line "Office Manager and Executive Administrator Application."
This position offers a dynamic work environment and the opportunity to support HR functions, assist executives, and ensure the office runs smoothly. If you are a motivated self-starter with a passion for office management, executive support, and HR, we encourage you to apply!