We have an immediate need for a dynamic, resourceful, and experienced Administrative Assistant to support the C-Suite of an investment firm located in downtown Chicago. The ideal candidate will have at least 3 years of experience working closely with a C-level executive in a mid-sized firm. Responsibilities include managing calendars, handling complex travel arrangements, organizing and submitting expenses, and assisting in coordinating events and meetings. Our team values daily collaboration in the office with in-office presence Monday through Friday. This fast-paced and exciting position is with a company renowned for prioritizing employee well-being and offering excellent work/life balance.
RESPONSIBILITIES:
Greet guests, answer phones and respond to executive level correspondence
Calendar support, prioritize inquiries and requests while troubleshooting last minute changes and keeping things running smoothly
Managing complex travel logistics (domestic and international) and keeping up with last minute changes
Organize and submit complex expense reports through Concur
Handle a variety of administrative tasks including drafting correspondence and thank you letters, entering/updating information in databases, and answering phone calls as needed
Schedule, plan, and organize company events such advisor board meetings and annual investor meetings
QUALIFICATIONS:
Bachelor's degree required
Stability in previous positions
3+ years administrative support experience with prior experience interacting with C- level Executives (financial industry preferred)
Knowledge of MS Office Suite, including MS Outlook, Word, Excel, PowerPoint
Ability to work collaboratively with the Executive support team, Executive Leadership team, and the broader corporate teams
Maintain a positive attitude and can work in a fast-paced environment while juggling multiple tasks and demands
Exhibit excellent written and verbal skills
Must be available to start within 2 weeks and work in the office Monday- Friday
COMPENSATION:
Temporary rate of $30-35/hour, based on experience. Once direct-hire, the base salary range is $70,000 -$80,000, with a discretionary bonus, comprehensive benefit plan, 401k and superior working conditions with a great work/life balance.