Administrative Assistant - Princeton at Planet Pharma in Princeton, New Jersey

Job Description:

• Manages administrative support for assigned leaders and/or client groups. May back up administrative colleagues during surge activities or absences.
• Coordinates and manages calendars for assigned leaders.
• Manages travel arrangements for assigned leaders, including domestic and international travel.
• Handles business/company and personnel details of a confidential and sensitive nature
• Assembles and prepares information from a variety of sources to prepare reports, correspondence and/or memoranda's.
• Coordinates logistics for on/off-site meetings and conferences, including high-priority meetings and other key company events.
• Reconciles and manages expense reports through Concur/corporate credit cards for leaders.
• Prepares scope of work, contracts, purchase order, master service agreements and other department-related documents. Collaborates with appropriate colleagues and departments to ensure work is accurately completed.
• Support interdepartmental and/or cross-functional projects and collaborate with other administrative staff to share best practices and coordinate initiatives.
• Performs administration responsibilities and other assignments as directed.

• High school diploma; degree preferred.
• Targeting 2+ years' related administrative experience supporting senior leadership
• Experience arranging travel
• Experince with administrative contracts
• pharmaceutical or biotech industry experience a plus

• Experience working with senior-level leaders within and outside the company.
• Ability to independently think through a project or task of diverse complexity and execute, with little to no guidance.
• Excellent professional ethics, integrity and the ability to maintain confidentiality of subjects that require restriction of communication beyond identified parties.
• Must be able to independently manage schedules, coordinate multiple projects, priorities, and resources.
• Strong interpersonal skills, including tact, diplomacy, and judgment.
• Highly skilled and proficient with all MS Suites programs, including Outlook, Word, Excel, and PowerPoint.
• Ability to work independently and/or as a team.
• Ability to collaborate information and ideas within and outside the department.
• Knowledge of pharmaceutical terminology helpful.
• Ability to travel as needed, on occasions.