Legal Secretary (Practice Assistant) at Beacon Hill Staffing Group, LLC in Costa Mesa, California

Job Description:

Beacon Hill's client, an AmLaw 200 firm, is seeking a Legal Secretary (Practice Assistant) in the Intellectual Property Practice Group to cover a leave. This position reports to the Administrative Support Supervisor.


Here are the project details:

• 
  Location: Hybrid, Costa Mesa, CA 92626 (In-office: T, W, TH; Remote: M, F). Parking is covered for the duration of the assignment.


• 
  Start: ASAP


• 
  Duration: 2 months


• 
  Hours: Either 8:30 AM-5 PM or 9 AM-5:30 PM; 37.5-hour work week (one-hour, unpaid lunch) Flexibility to work overtime is required.

Experience/Qualifications:

• 2+ years of experience, including patent prosecution, is required. Prior experience as a secretary and/or administrative assistant in a law firm or similar environment is strongly preferred.


• Bachelor's degree preferred; Minimum high school diploma required or equivalent combination of education and experience


• Demonstrated proficiency in Microsoft Office, including advanced Word skills


• Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion


• Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work independently and as part of a team


• Ability to prioritize, multi-task and produce a high-quality work product to meet deadlines and perform job responsibilities under pressure efficiently, productively and in a professional manner


• Ability to manage highly sensitive information is required, as are excellent organizational skills and attention to detail

Responsibilities:

• Provide administrative support to the Intellectual Property, Partners, Associates, and Specialists


• Proactively manage daily patent prosecution dockets, ensuring all deadlines are met and communicate same to the docketing team


• Prepare routine patent correspondence, reports, and responses for filing; not limited to reporting communications to clients


• Prepare Information Disclosure Statements


• Maintain patent prosecution files


• Provide backup support to other team members in the IP Group


• Perform other relevant duties in the practice area as directed


• Manage emails, maintain calendars, schedule meetings, arrange audio, and video conferences


• Assist with time entry, schedule, and manage travel arrangements and expense forms


• Assist with opening of new matters; prepare conflict checks, engagement letters, and new business intake


• Process expense reports, check requests, scanning, copying, word processing, and coordinate incoming/outgoing mail, faxes, and emails


• Arrange travel and prepare travel itineraries

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.



California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.


Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .


We look forward to working with you.


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