Our client in Burbank is seeking an Executive Assistant to join their team in Burbank.
This position will be directly supporting the SVP of casting.
Based in Burbank (Hybrid 3 in, 2 out - subject to change)
Hourly Pay Rate: $30 - $33
This position is temporary
Responsibilities:
Act as the point of contact among executives, employees, clients, and other external partners to manage information flow promptly and accurately.
Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the Executive's behalf
Submit VP(s) expense reports and keep track to ensure department expense reports are approved.
Maintain comprehensive and accurate records
Perform minor accounting duties
Answer phone calls in a polite and professional manner
Welcome visitors and identifying the purpose of their visit before directing them to the appropriate department
Place office supply orders for the department(s) as needed
To keep projects on time and on budget, the Executive Assistant works on all levels with constant communication of shifting priorities and evolving schedules. The role requires knowledge of each team's inner workings. The Executive Assistant is a self-starter that takes the initiative to anticipate the department's needs.
Organize travel and ensures T&E compliance
Facilitate new employee on-boarding protocols (ordering equipment through WB Technology, assisting with badge procurement, etc.) under the direction of the internal System Operations team
Coordinate and support VP on international initiatives
Plan and arrange appointments for a wide variety of project-specific and team-related needs
This role requires strong written, verbal, and organizational skills
Requirements:
Excellent written and verbal communication skills
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
Flexible team player, willing to adapt to changes and unafraid of challenges
Excellent written and verbal communication skills
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
Flexible team player, willing to adapt to changes and unafraid of challenges
Ability to maintain confidentiality of information related to the company and its employees
Must have an interest in scripted production processes and prior experience in physical production
Must display effective communication skills, both written and verbal
Must be organized, thorough and able to efficiently multi-task
Must demonstrate the ability to prioritize, meet deadlines, make decisions, and take initiative
Must be a team player and able to collaborate across multiple divisions and outside partners
Strong organizational skills and attention to detail required
Ability to handle a high volume of complex projects and tasks for multiple people and departments while maintaining composure and managing competing priorities.
Must possess solid organization, meeting management, effective time management, and excellent verbal and written communication skills
High School diploma or equivalent required
???Bachelor's degree in related field strongly preferred
3-5 years of experience performing the main duties as listed on this job description
Ability to handle a high volume of complex projects and tasks for multiple people and departments while maintaining composure and managing competing priorities - demonstrated through previous experience
Must have experience working with standard office software (Microsoft Office, etc)
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.