Seeking an Administrative Coordinator to join our team. This is a fast-paced, high-energy position with opportunities for career growth.
The Administrative Coordinator supports our various initiatives including support for fundraising and events. This is a full time, hybrid position. Once trained, you must be available to work onsite at least 3 days a week. This position reports to the Director of Communications & External Relations.
Key Responsibilities
Under the direction of the Director of Community Outreach & Education, coordinate aspects of grant submissions, including research, drafting proposals, preparing reports, and tracking progress and compliance.
Under the direction of the Director of Communications and External Relations, prepare and distribute marketing and promotional materials related to events, corporate partnerships, and grant initiatives.
Maintain the donor database, utilizing the event and grant management functions.
Process all gifts, sponsorships, and other contributions, including invoicing sponsors and ensuring timely receipt of sponsorships.
Organize aspects of our internal and external events.
Support the department with administrative tasks and other assigned duties as needed.
Qualifications
Bachelor's degree
1-2 years' experience in academic, community-based or other non-profit organization a plus.
Experience working with databases (e.g. Salesforce, DonorPerfect, Blackbaud etc.) preferred.
Event fundraising support experience a plus.
Proficient in Microsoft Office products and ability to learn how to use new software quickly.
Innovative, creative, and solutions-oriented thinker with a collaborative approach to work.
Internal drive to produce high quality work.
Ability to coordinate and prioritize multiple projects with fast turnaround times and deadlines.
Strong written and oral communication and interpersonal skills.
Ability to work independently; show flexibility and adapt to changing priorities.
Attention to detail, flexibility, and a sense of humor/perspective is a must.