JOB DESCRIPTION: The Office Administrator will support a large corporate consulting firm's 2 offices in the Philadelphia area (one downtown - 4 days a week, one in Exton - 1 day a week). We are looking for someone who is a go-getter and excited about joining a very close-knit team with fantastic culture. This is a long-term permanent contract-to-hire position that will begin as a contract and convert to direct employment after 6-12 months.
Responsibilities include:
Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately
Facilities support, for example calling a plumber or repairman as needed
Support for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)
Preparing the office, catering, conference rooms etc. for visits from Executives
Support organization and documentation for a fleet of about 14 vehicles
Coordinate with security and IT for key card access for any new hires
Any other ad hoc administrative support duties that arise
REQUIRED SKILLS AND EXPERIENCE
- 8+ years of experience working as an office administrator or office manager or similar role for a large or corporate office
- Experience managing direct reports
- Supporting an office, rather than an individual or small group
- Invoice processing experience
- Ability to work with executives in a professional manner and greet all guests
Salary ranges from 65 - 70k depending on experience level.