Job Title: Executive Support Coordinator/Office Manager - Private Equity
Location: Uptown Dallas
Position Type: Full-Time
Compensation: $75k-115k
Work Schedule: 4x a week in-office
Company Overview
A growing investment management firm with a focus on distressed credit and securitized products is seeking a high-caliber candidate to join its team. The firm manages multi-billion-dollar assets and is recognized for its strong performance in the industry.
Position Summary
The Executive Support/Coordinator will work closely with the senior leadership team, providing essential administrative and organizational support. The ideal candidate will have 3+ years of experience in executive support or office management, demonstrating strong attention to detail, discretion, and the ability to work proactively. This role offers growth potential within the firm.
Key Responsibilities
Office Management: Handle office operations including supplies management, shipping, document scanning, and building maintenance coordination.
Meeting Facilitation: Coordinate and schedule meetings, manage attendee availability, send invites, and oversee logistics.
Travel Arrangements: Organize travel plans including flights, accommodations, and ground transport for executives and external stakeholders.
Calendar Management: Manage executive calendars, ensuring appointments and meetings are efficiently scheduled across time zones.
Communication: Serve as the point of contact between executives and various internal/external stakeholders. Manage general inboxes and voicemail.
Event Planning: Plan office events and team-building activities, overseeing logistics such as venue reservations and catering.
Human Resources & Compliance: Assist in posting job openings, coordinating interviews, onboarding new hires, and administering compliance training.
Financial Support: Provide support with tracking expenses, managing reimbursements, and processing invoices.
Data Management: Maintain accurate records of meetings and communications within the firm's CRM tool.
Personal Assistance: Provide ad hoc personal support to senior executives, including scheduling, reservations, and errands.
Qualifications
Bachelor's degree
3+ years of experience supporting executive-level management, preferably within the financial sector
Proficiency in MS Office Suite (Excel, Word, Outlook)
Strong written and verbal communication skills
Highly organized with the ability to manage confidential information discreetly
Self-starter with excellent prioritization and multitasking abilities