Our Client, a Cambridge-based Private Equity firm, is seeking a Full Time Executive Assistant to join their dynamic team. This person will provide high-level support to senior executives. They will be proactive, organized, and professional, with exceptional attention to detail, and able to thrive in a dynamic environment.
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The role is based in their Cambridge office, with 4 days per week in-office.
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Key Responsibilities:
Calendar Management: Full oversight of complex scheduling, including prioritization and coordination across time zones.
Travel Management: Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation.
Communication: Act as a point of contact for executives, ensuring timely and professional communication on their behalf.
Proactive Support: Anticipate needs, preempt issues, and ensure smooth operations by staying one step ahead. You will be "always on," prepared to address urgent matters like last-minute meeting changes.
Task Ownership: Take full ownership of tasks and responsibilities, ensuring completion with minimal oversight. This includes addressing and communicating time-sensitive requests during off-hours.
Represent the company with a high degree of professionalism and exceptional executive presence.
Event coordination and management as needed
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Qualifications:
3-5+ years experience in an Executive Assistant; prior experience supporting C-suite executives is highly preferred.
Bachelor's Degree Required.
Proven ability to handle sensitive and confidential information with discretion.
Strong organizational, multitasking, and communication skills.
Open collaboration style with a strong ability to build relationships across all levels of the organization. Comfortable working in an open working environment.
Demonstrated experience in managing complex calendars and domestic and global travel arrangements.
Intuitive and able to anticipate needs without direct instruction.
Proficiency with Microsoft Office Suite and other relevant software.
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Compensation & Benefits:
Salary range: $125,000 - $135,000 (commensurate with experience)