Part-Time Receptionist/Administrative Assistant: Keller Rohrback L.L.P., nationally recognized law firm, is seeking to hire a part-time Receptionist/Administrative Assistant for its Portland office. Hours for this position are Tuesday-Thursday, from approximately 9:00 a.m. - 2:00 p.m. or 10:00 a.m. - 3:00 pm (hours may be flexible). Additional hours may be available to work during holiday breaks. We are seeking an individual who is extremely dependable, a team player, is optimistic and positive by nature, and has a strong desire to learn from our office team.
Essential Job Duties:
Prepare and maintain working notebooks for case teams.
Greeting clients, guests, and vendors; and validate parking as appropriate.
General office duties, including filing, mail, faxes, deliveries, copy and scan projects.
Maintain clean, comfortable, and organized reception desk and lobby space.
Follow office closing procedures at end-of-day to secure office environment.
Complete a variety of administrative tasks as requested.
Inspect and ensure that all copy rooms, conference rooms, kitchens and other common spaces throughout the office are clean, stocked with supplies and ready for continual use.
Maintain neatness and organization of reception and client waiting areas.
Ensure requests for the set-up and use of meeting rooms are handled accurately and proactively.
Place orders for food and beverages for use during meetings and firm events as requested.
Organize and distribute kitchen supplies.
Arrange for maintenance and repairs of hospitality equipment (Kitchen equipment, vendor provided items).
Act as liaison with building and facilities management.
Qualifications:
Proactive, self-starter, self-manager, with tenacity in finding solutions to problems. Superior communication skills.
Strong organization and time-management skills.
Ability to take initiative and work independently with minimal supervision.
Sound problem-solving skills.
A keen eye for the details.
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook);
Developed a reputation for being accurate, dependable, efficient and proactive.
Keller Rohrback L.L.P. offers a competitive compensation. KR prides itself for its diverse and collaborative work environment that supports our KR colleages in a myriad of different ways. Interested applicants please send a cover letter and resume to Human Resources Coordinator, at careers@kellerrohrback.com. No phone calls, please.