Payroll & Benefits Administrator at California Retina Consultants in Santa Barbara, California

Job Description:

Payroll & Benefits Administrator
The Payroll and Benefits Administrator is responsible for managing all aspects of payroll processing, benefits administration, and providing assistance with the employee onboarding process. This role ensures the timely and accurate delivery of payroll, maintains compliance with federal and state regulations, and supports employee benefit programs. Additionally, the Payroll and Benefits Administrator collaborates with the HR team to help onboard new employees, contributing to a smooth and positive employee experience.

Key Responsibilities
Payroll Administration:
Process bi-weekly payroll for all employees, ensuring accuracy and compliance with company policies and legal requirements. Verify timesheets, track overtime, and calculate pay adjustments as necessary. Ensure accurate tax withholdings and deductions, including benefits, retirement contributions, and garnishments. Maintain and update employee payroll records in the system, handling changes related to pay rates, tax status, and personal information. Generate and distribute payroll reports to management as needed. Address payroll-related questions and resolve discrepancies promptly.

Benefits Administration:
Administer employee benefits programs, including health insurance, dental, vision, retirement plans, life insurance, and disability. Coordinate open enrollment and assist employees with benefit plan selection. Maintain accurate benefit records and handle enrollment changes, terminations, and benefit claims. Work with insurance carriers to ensure smooth administration of benefits and resolve any issues. Ensure compliance with federal and state regulations related to benefits, such as COBRA and ACA.

Onboarding Assistance:
Collaborate with the HR team to facilitate the employee onboarding process. Assist new hires with completing required forms, including tax documents, direct deposit, and benefits enrollment.

Compliance and Reporting:
Ensure payroll and benefits programs comply with federal, state, and local regulations. Prepare and submit payroll tax filings, including W-2s and 1095-Cs. Assist in audits related to payroll, benefits, and onboarding processes.