Office Coordinator at Beacon Hill Staffing Group, LLC in Cambridge, Massachusetts

Job Description:

Our client, a higher education institution in the Boston area, is seeking an Office Coordinator to join their team! This role is onsite, working 40 hours a week for about three months, from 10/28 to 1/24. This position does have the opportunity to turn permanent, consisting of an array of duties such as front office reception, email management, and calendar support. This role is compensating up to $37 an hour depending on experience. Interested and qualified candidates are encouraged to apply today!


Responsibilities:

• Front office reception duties




• Serving as principal contact and source of information for customers of the office including faculty, students, staff, and external people.


• The Office Assistant will play a key role in the front suite by welcoming guests to the Dean's Office, answering the phone, receiving mail.




• Email management




• Reviewing, routing, answering, and monitoring follow up actions on email correspondence.




• Calendar and travel support




• Support of the Dean's calendar such as confirmations and securing advance materials; potentially supporting travel coordination; assist teams with weekly and daily calendar review for missing information or errors; may also work with Senior EA in other capacities.




• Meeting support




• Secure and set up meeting space; arrange and support Zoom meetings as needed; arranging catering orders; may attend meetings by Zoom or in person to provide logistical support.




• Records management




• Creating, managing, and updating records. Including updates to team resources on SharePoint.




• General office support and project management




• Supports the dean's office team by providing backup support to other team members; coverage during vacations and other time off; support for shifting priorities, including project management and tracking.




• Additional duties as required

Qualifications/Expectations:

• Flexible, professional, accountable, brings a focused attitude, and is a team player


• Able to learn systems and be consistent in written materials, offer system improvements when able


• Able to rapidly learn office policies and procedures


• Strong experience in Microsoft Office suite, Outlook, and SharePoint


• Experience in complex calendar management, word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, and email


• Use internet and online conference applications (Zoom, Teams)


• Share and manage projects/tasks jointly with other colleagues in collaborative manner


• Ask pertinent questions to resolve potential issues proactively


• Professional phone skills, excellent written skills


• Customer Service experience


• Professional demeanor, friendly, helpful

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.



California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .


We look forward to working with you.


Beacon Hill. Employing the Future (TM)
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