The Morin-Cameron Group, Inc is looking for a highly organized and detail-oriented Assistant Office Administrator to keep our Danvers office running smoothly and efficiently. This is a great opportunity to assist our employees with diverse projects and provide general administrative support.
Job Summary:
The Assistant Office Administrator is responsible for supporting our staff to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. Basic duties include answering direct phone calls, greeting office visitors, and composing/delivering documents.
Job Responsibilities:
Direct administrative support across all departments as needed.
Answer phones, answer client questions, take messages, and direct calls as necessary.
Greet visitors as they arrive and direct them as necessary.
Provide accurate and prompt information to management, employees, and clients.
Manage information flow in a timely and accurate manner.
Make office supply orders. Ensure the office is stocked with necessary supplies and that all equipment is working and properly maintained.
Collect, organize, and maintain digital and physical information with respect to MCG's filing systems.
Distribute mail and incoming packages.
Organize meetings as requested.
Application preparation and delivery as needed.
Conduct research online and at various registries/town offices.
Order abutters lists and mail abutter notices, maintain relationships with city/town members, prepare NOI files, legal ads and other files for meetings as requested.
Maintain public calendar with town deadlines for submittals and meeting agendas as necessary.
Expense weekly print logs, mail logs, project expenses, etc.
Collect incoming checks and communicate to the specified team (receivables and payables).
Copying/scanning plans and documents.
Delivering plans, applications, etc. to various towns.
Follow-up with clients/town departments as requested.
Assist with collection calls as needed.
Assist the Director of Operations with strategic company initiatives and implementation.
Job Requirements:
Proficiency with Microsoft Office & Excel.
Excellent interpersonal and communication skills (verbal and written).
High attention to detail and accuracy in work.
Ability to prioritize and handle multiple projects simultaneously.
Time management and ability to meet deadlines.
Ability to be proactive and take initiative.
Ability to identify high priority and low priority work
Local travel and interface with various town and city officials
Education and Experience:
High School Diploma
A minimum of 2-years of administrative assistance with the listed duties and responsibilities
Must have reliable transportation, a valid driver's license, and a good driving record
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.