Job Title: Executive Assistant for Top-Producing Boulder Agent
Location: Boulder, CO
Type: Part-Time (roughly 35 hours per week) to start, W-2 Employee
Salary: Range Based on Experience + Performance Bonuses + Annual Discretionary Bonus
Total Compensation Potential: ~$115,000/year
About the Role: We are looking for a highly organized, reliable, and detail-oriented Executive Assistant to support a top-producing real estate agent in Boulder. This role offers a structured, process-driven environment where you will assist in managing transactions, budgeting, and financial tracking, along with other essential administrative duties. If you thrive in a role that requires precision, consistency, and careful adherence to procedures, this position is ideal for you. This is not a sales position.
Key Responsibilities:
Structured Transaction Management: Support the management of real estate transactions from start to finish, ensuring all timelines are met and compliance with necessary procedures is maintained.
Precise Documentation Handling: Handle all real estate documents with high attention to detail, ensuring accuracy and completeness before submission. You'll manage listings and assist with inspections, contracts, and closings.
Process-Driven Coordination: Schedule and coordinate property listings, marketing, inspections, and client appointments according to predefined procedures and timelines.
Budgeting & Financial Tracking: Help monitor and track budgets for marketing, listings, and operational expenses. Assist in financial planning and ensure accurate record-keeping for transactions and payroll.
Consistent Communication: Act as the liaison between the agent, support staff, and clients, ensuring all parties are kept up-to-date on progress and timelines.
Reliable Payroll & Bonus Distribution: Assist with running payroll twice a month (on the 15th and 30th), as well as tracking and distributing bonuses in accordance with established criteria.
Support for Online Marketing: Follow a structured approach to assist with the agent's social media and online marketing efforts, ensuring consistent branding and messaging.
Travel as Required: Run errands and assist with property-related tasks that require driving, such as showing coordination and delivering documents.
Bonus Structure:
Home Sale up to $2.999M per home: $750 bonus
Home Sale between $3M and $5.999M per home: $1,000 bonus
Home Sale between $6 and $9.999m per home: $2,500 bonus
Home Sale between $10m and $14999.999m per home: $5000 bonus
Home Sale between $15m and $24999.999m per home: $7500 bonus
Home Sale between $25m and $29999.99m per home: $10,000 bonus
Home Sale $30m+ per home: $12,500 Bonus
Bonuses are distributed as follows: half on the 15th of the month following any closing and the remainder on the quarterly bonus payout dates (March 15, June 15, September 15, and December 15).
Additional Benefits:
Discretionary Holiday bonus
Ideal Candidate Characteristics:
Accuracy & Attention to Detail: You excel in managing precise documentation and take pride in getting things right the first time. If you've gotten this far and decide to apply, please put the words 'got it' in the subject line of your email.
Organized & Reliable: You are structured in your work, enjoy predictable tasks, and can be counted on to meet deadlines and manage priorities.
Budgeting & Financial Awareness: You have experience with budgeting and tracking expenses and are comfortable working with numbers to support the financial planning of the business.
Patience & Steadiness: You work at a consistent, measured pace and prefer a predictable environment where you can follow set procedures.
Supportive & Team-Oriented: You enjoy being a part of a small team, providing support to help others succeed and achieve shared goals.
Valid Driver's License with Insurance: You must have a valid driver's license and your own car insurance, as the role requires occasional travel to support real estate activities.
Self Starter: Once comfortable with the role, you are comfortable keeping Agent on track with day to day tasks, meetings, etc... via clear communication and consistency.
Qualifications:
Experience in real estate as an Executive Assistant is a plus, particularly in an administrative, transaction, schedule management, and budgeting role
Strong organizational and multitasking skills
Familiarity with MLS; Ires, real estate software is a plus, and financial tracking tools, social media sites
High attention to detail, particularly in managing financial and operational documents
Valid driver's license and insurance required
Knowledge of the Boulder, CO real estate market is a plus
How to Apply: Please submit your resume and a cover letter detailing your experience in real estate administration, budgeting, and why you believe you are a great fit for this role.