Coordinate with property management to address building maintenance/issues and help coordinate equipment & supply needs for new employees
Assist with onboarding of new employees
Assist Preconstruction Services with pre-bid phone calls and bid day lunch coordination and assembly of prequalification packets
Assist Finance & Administration with scanning of invoices and credit card receipts to Sage Paperless or to pdf for accounting clerk to process, filing of accounting documents, mailing weekly vendor checks and deliver daily deposit to bank as needed
Create new project file folders, electronic and hard versions as well as new hire binders and others as requested
Provide general administrative support for team members - printing file/binder labels, typing meeting notes and various correspondence. Assist with meeting material preparation, marketing material distribution, and general clerical assignments, including copying and scanning
Requirements:
Team player and willing to perform additional tasks not listed above, when necessary
Confident and comfortable dealing with clients in person and over the phone as well as punctual and dependable
Highly proficient in MS Office; Adobe Acrobat and Microsoft Outlook
Quick learner with strong work ethic and able to multitask effectively
Exceptional communication, organization, and interpersonal skills with an outgoing and friendly attitude and a willingness to help
General knowledge of office equipment(fax/printer/copier/scanners, etc.) and be able to troubleshoot as necessary
Minimum two (2) years administrative experience
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