Associate Manager, Event Services at Prudential Ins Co of America in Newark, New Jersey

Job Description:

Job Classification:

Corporate - Human Resources

Job Summary:

The Associate Manager, Event Production Project Manager is responsible for leading the planning, coordination, and execution of event projects, ensuring they are completed on time, within scope, and on budget. This role involves managing all aspects of event production, coordinating between internal communication teams and stakeholders, tracking project progress, and ensuring successful delivery of high-quality events. The role requires attention to details, the ability to manage multiple projects simultaneously, and excellent leadership and communication skills.

The current EWA for this position is Hybrid and requires your on-site presence on a reoccurring basis as determined by your business. Your manager will provide additional details relative to the specific number of days you are expected to be on-site.

What you can expect:

• Assist in the planning and execution of various events and projects including but not limited to town halls, business meetings, conferences, and special events.


• Develop and maintain detailed production timelines and event run-of-show schedules.


• Work with internal teams to align event objectives and ensure that all content and production needs are met.


• Manage relationships with internal production teams, catering, facilities, and support teams.


• Oversee vendor deliverables and ensure compliance with project requirements.


• Ensure all vendors meet project milestones, deadlines, and quality standards.


• Assist in tracking creative service spend for video and graphic projects related to events.


• Oversee event setup, execution, and teardown, ensuring that all event elements are executed as planned.


• Coordinate event logistics, including registration, stage setup, technical production, and vendor setup in partnership with internal teams.


• Identify potential risks to project timelines, budgets, and objectives, and develop contingency plans.


• Troubleshoot and resolve issues that arise during the planning and execution of events.


• Ensure smooth on-site event operations, addressing any last-minute challenges promptly.


• Conduct post-event evaluations, including performance reviews and budget reconciliations.

What you’ll need:

• Bachelor’s degree in event management, project management, hospitality, or a related field.


• 3+ years of experience in event project management or related roles.


• Strong project management skills with experience in handling large-scale events.


• Proficiency in project management, Workfront


• Exceptional organizational and time management skills.


• Excellent communication and interpersonal skills to work with cross-functional teams and external vendors.


• Ability to work under pressure and manage tight deadlines.


• Budget management experience.


• Flexibility to work non-traditional hours, as required by event schedules

Core Skills

• Creative: excellent ability in multiple creative disciplines (design, video, social, events, etc.), advanced skills using creative tools and software, and a passion for storytelling in multiple formats and mediums.

• Business and Financial Acumen: strong business judgement and understanding of business strategy and financial goals. Ability to connect the dots and think laterally about disparate issues and stakeholder issues.

• Trusted creative advisor: track record of success in leading creative and cross-department teams to develop and create high impact creative strategies and assets.

• Influencing with impact: skilled in influencing business, function and other communications partners on creative strategy through a combination of verbal and written communication skills and experience navigating complex business structures.

• Strategic leadership: demonstrated willingness to take calculated risks and tackle difficult issues in a constructive and solutions-oriented manner, while retaining a forward-looking, innovative mindset.

• Effective Partner: proven success working within a matrixed environment and building alignment across multiple stakeholders and groups.

At Prudential, you can:

People who have successfully developed their skills in this role have gone on to be promoted within Communications both internal and external.

We equip and empower our employees to expand their skills and experience by using powerful learning, gigs, and job opportunities. We offer a suite of services including 1:1 Career advice, on demand resources and networking to propel your career forward.

We’re a global organization, full of outstandingly dedicated people who aren’t afraid to think differently, challenge the status quo and take sensible risks along the way. You will enjoy pushing boundaries as we build innovative technology that helps clients, customers and employees live their best lives. You will have access to leadership and learning opportunities and the resources needed to take your career in any direction. We will help you do your best work, offering flexibility, while delivering on our Purpose.

What we offer you:

• Market competitive base salaries, with a yearly bonus potential at every level


• Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave


• Retirement plans:


• 401(k) plan with company match (up to 4%)


• Company-funded pension plan


• 
  Wellness Programs to help you achieve your wellbeing goals, including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs


• 
  Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.


• 
  Tuition Assistance to help finance traditional college enrollment toward obtaining an approved degree, many accredited certificate programs, and industry designations.


• 
  Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period), after one year of service.

To find out more about our Total Reward package, see our Total Rewards Brochure. Some of the above benefits may not apply to part-time employees scheduled to work less than 20 hours per week.

Note: Prudential is required by state specific laws to include the salary range for this role when hiring a resident in applicable locations. The salary range for this role is from $83,400.00 to $124,100.00. Specific pricing for the role may vary within the above range based on many factors including geographic location, candidate experience, and skills. Roles may also be eligible for additional compensation and/or benefits. Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance. In addition, employees are eligible for standard benefits package including paid time off, medical, dental and retirement.

Prudential Financial, Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom.

Prudential is a multinational financial services leader with operations in the United States, Asia, Europe, and Latin America. Leveraging its heritage of life insurance and asset management expertise, Prudential is focused on helping individual and institutional customers grow and protect their wealth. The company's well-known Rock symbol is an icon of strength, stability, expertise and innovation that has stood the test of time. Prudential's businesses offer a variety of products and services, including life insurance, annuities, retirement-related services, mutual funds, asset management, and real estate services.

We recognize that our strength and success are directly linked to the quality and skills of our diverse associates. We are proud to be a place where talented people who want to make a difference can grow as professionals, leaders, and as individuals. Visit www.prudential.com to learn more about our values, our history and our brand.

Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status , medical condition or any other characteristic protected by law. 

The Prudential Insurance Company of America, Newark, NJ and its affiliates.

Note that this posting is intended for individual applicants. Search firms or agencies should email Staffing at staffingagencies@prudential.com for more information about doing business with Prudential.

PEOPLE WITH DISABILITIES:

If you need an accommodation to complete the application process, which may include an assessment, please email accommodations.hw@prudential.com.

Please note that the above email is solely for individuals with disabilities requesting an accommodation.  If you are experiencing a technical issue with your application or an assessment, please email careers.technicalsupport@prudential.com to request assistance.

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