Executive Assistant & Office Manager Boston at Everest Global Services, Inc. in Boston, Massachusetts

Job Description:

Title:
Executive Assistant & Office Manager Boston


Company:
Everest Insurance Company


Job Category:
Administration


Job Description:


It's an exciting time for Everest Group, Ltd. ("Everest")! As we continue on our journey, we see significant opportunity ahead of us to expand our reach, build diversity, and enhance our capabilities in critical markets.


Everest is a leading global reinsurance and insurance provider, operating for nearly 50 years through subsidiaries in the Bermuda, Canada, Europe, Singapore, US, and other territories. Our strengths include extensive product and distribution capabilities, a strong balance sheet, and an innovative culture. Throughout our history, Everest has maintained its discipline and focuses on creating long-term value through underwriting excellence and strong risk and capital management. But the most critical asset in this organization is our people.


At Everest, we are committed to the development of our people. We offer dynamic training & professional development to our employees. You will benefit from career development and learning opportunities that will let you set career goals and fulfill them, including:


• Generous tuition/continuing education reimbursement


• Mentoring opportunities


• Flexible work arrangements


• Talent development initiatives


• Networking groups


Everest Group, a NYSE listed S&P 500, is a leading global reinsurance and insurance provider, operating for nearly 50 years, now in over 15 countries. Everest is a growth company with $14 Billion of Gross Written Premium offering Property, Casualty and Specialty products. We have extensive product and distribution capabilities backed by a strong balance sheet which is evident in our Financial Agency Ratings of: A+ A. M. Best, A+ S&P Global and A1 Moody's Investor Service.


We take pride in being known in the industry as nimble, entrepreneurial and responsive. Our culture is innovative, we empower our employees to make business decisions within our risk framework at a local level.


The Northeast Regional Distribution Team of Everest Insurance, a member of the Everest Re Group, Ltd. is looking for an Office Manager / Administrative Assistant to join our Boston Branch office.



Responsibilities include but not limited to:

• Front Desk / Reception
  
  
  
  
  • Answer and direct/route phone calls to the appropriate individuals.
    
    
  
  
  • Greet visitors.
    
    
  
  
  • Assist with registering external/internal visitors with building security.
    
    
  
  
  • Maintain a friendly and welcoming environment for all employees, visitors, and vendors.
    
    
  
  
  
  

• Office Service Responsibilities
  
  
  
  
  • Maintain, book and schedule conference rooms.
    
    
  
  
  • Coordinate office meetings and events, to include arranging menus, delivery of food/beverage, assistance with technology.
    
    
  
  
  • Maintain supply inventory, to include desk supplies for all employees, as well as kitchen supplies (coffee, paper towels, napkins, etc.)
    
    
  
  
  • Serve as Everest liaison between Corporate Services and local Building Management team; assist with scheduling of local maintenance and service issues, inspection calls, fire drill communications to employees and local plant-scaping company.
    
    
  
  
  • Sort/distribute mail and assist with any overnight deliveries (in-coming and out-bound)
    
    
  
  
  
  

• New Employee Onboarding
  
  
  
  
  • Work together with Regional/Branch Leader on seating charts; primary goal is to keep employees with similar job descriptions/responsibilities in the same neighborhood.
    
    
  
  
  • Ensure that all new employees are registered with building security on their first day.
    
    
  
  
  • Work with Corporate Services to make sure badges are ready and working on employees' first day.
    
    
  
  
  • Escort new employees to building management office for photo id/building access card.
    
    
  
  
  • Provide new employee tour of Everest space.
    
    
  
  
  • Coordinate and Organize New Hire breakfasts.
    
    
  
  
  
  

• Administrative
  
  
  
  
  • Assist Regional/Branch Manager administrative tasks and support on various reporting and presentation needs using Power BI Dashboards, PowerPoint, and Excel
    
    
  
  
  • Assist with expense report preparation including PowerBI, PEAK, PowerPoint presentations, etc.
    
    
  
  
  • Maintain seating charts, local employee rosters and coordinate with ETS on local email distribution lists.
    
    
  
  
  • Assist other teammates where needed on conference/event planning needs.
    
    
  
  
  • Assist Sales & Distribution with PowerPoint decks and Excel Reports needed for external broker meetings and internal cross-sell meetings.
    
    
  
  
  
  

Qualifications, Education & Experience:

• High School or Equivalent Diploma
  
  


• Minimum of 3 years Office/Administrative Experience
  
  

Knowledge, Skills & Competencies:

• Broad Communication Skills
  
  


• Technical Proficiency with
  
  
  
  
  • Microsoft Outlook & Microsoft Teams
    
    
  
  
  • Excel, Word, PowerPoint
    
    
  
  
  • Ability to be trained on additional internal systems.
    
    
    
    
    • Concur
      
      
    
    
    • Power BI
      
      
    
    
    • PEAK
      
      
    
    
    • Workday
      
      
    
    
    
    
  
  
  
  

Our Culture


At Everest, our purpose is to provide the world with protection. We help clients and businesses thrive, fuel global economies, and create sustainable value for our colleagues, shareholders and the communities that we serve. We also pride ourselves on having a unique and inclusive culture which is driven by a unified set of values and behaviors. Click here to learn more about our culture.

• 
  Our Values are the guiding principles that inform our decisions, actions and behaviors. They are an expression of our culture and an integral part of how we work: Talent. Thoughtful assumption of risk. Execution. Efficiency. Humility. Leadership. Collaboration. Diversity, Equity and Inclusion.
  
  


• 
  Our Colleague Behaviors define how we operate and interact with each other no matter our location, level or function: Respect everyone. Pursue better. Lead by example. Own our outcomes. Win together.
  
  

All colleagues are held accountable to upholding and supporting our values and behaviors across the company. This includes day to day interactions with fellow colleagues, and the global communities we serve.


#LI-Hybrid


#LI-VP1


Type:
Regular


Time Type:
Full time


Primary Location:
Boston, MA


Additional Locations:


Everest is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex (including pregnancy), sexual orientation, gender identity or expression, national origin or ancestry, citizenship, genetics, physical or mental disability, age, marital status, civil union status, family or parental status, veteran status, or any other characteristic protected by law. As part of this commitment, Everest will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Everest Benefits at everestbenefits@everestglobal.com.


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