Executive Assistant to CEO | Touchstone Engineering
Location: Los Angeles, CA
Type: Full-time
Experience Level: Mid to Senior
Touchstone Engineering, a leading electrical contracting firm with $100 million in annual sales, is seeking an experienced, highly organized Executive Assistant to support the CEO in both personal and professional capacities. This role requires someone who is proactive, detail-oriented, and capable of managing a wide range of responsibilities with a high degree of professionalism and confidentiality.
Key Responsibilities: • Manage and maintain the CEO's calendar, ensuring it is up-to-date with meetings, appointments, and deadlines. • Coordinate personal tasks such as dry cleaning, grocery shopping, making returns, and ordering items online. • Schedule personal and professional appointments, including doctors, dentists, therapists, as well as meetings with clients, contractors, and lawyers. • Serve as a liaison between the CEO and customers, vendors, contractors, lawyers, and other stakeholders. • Assist in event planning and execution, including customer outings, sports events, and dinners. • Book travel, including flights, hotels, and restaurants, while managing preferences and ensuring every detail is handled smoothly. • Provide assistance in managing personal matters related to the CEO's ongoing divorce, including accessing accounts, organizing paperwork, and working with legal professionals. • Handle confidential information with discretion and professionalism. • Occasionally assist with driving, requiring a clean driving record and a valid driver's license. • Ensure the CEO is always prepared for meetings and events, reminding them of deadlines and important dates. • Collaborate with external partners, such as travel agents and caterers, to handle high-end lifestyle arrangements. • Travel with the company for events and vacations when applicable.
Qualifications: • Proven experience as an Executive Assistant, preferably supporting a high-level executive. • Strong organizational and multitasking skills with the ability to prioritize tasks efficiently. • Excellent verbal and written communication skills. • Experience managing complex calendars and booking international/domestic travel. • High level of professionalism and discretion in handling confidential matters. • Familiarity with Los Angeles and Orange County business and lifestyle culture. • Ability to work flexible hours, with occasional evenings or weekends required. • Trustworthy and reliable, with strong problem-solving skills and attention to detail. • A valid driver's license with a clean driving record is preferred but not required.
Desired Skills: • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). • Strong time-management skills and the ability to meet deadlines. • Experience with project management tools and CRM systems is a plus. • Adaptability in a fast-paced, dynamic work environment. • Ability to anticipate the needs of the CEO and act proactively.
Compensation & Benefits: • Competitive salary in the range of $90,000 to $130,000+, depending on experience. • Comprehensive healthcare package. • 401k plan. • Paid vacation. • Company bonus structure.
How to Apply:
To apply for this role, please submit the following:
1. A detailed resume outlining your qualifications and experience.
2. A cover letter explaining your interest in the position and how your skills align with the role.
3. A list of at least three professional references, including contact information.
Optional (but encouraged): • Any additional information or documentation that showcases your organizational skills or previous relevant work (e.g., portfolio of managed events or travel itineraries).
Please send all application materials to
apulido@te-corp.com with the subject line "Executive Assistant Application - Your Full Name."