Location: Tacoma, WA (supporting both Tacoma and Quincy facilities)
About Us: Raceways Technology is the Pacific Northwest's premier manufacturer and custom fabricator of PVC and fiberglass products serving the underground, communications, fiber optic, power and utility industries. Founded in 1979, today Raceways Technology is third generation family-owned and operated and is proud of its rich 45-year history of providing high quality products for a multitude of organizations. Raceways Technology is headquartered in Tacoma, WA, with additional facilities in Tacoma and Quincy, WA.
As a dynamic and growing company, we are excited to introduce a new opportunity for an Office Administrator to join our team at our Tacoma Headquarters.
Position Overview: We are seeking a motivated and dependable Office Administrator to join our team in Tacoma, supporting both our Tacoma and Quincy facilities. The ideal candidate will have strong organizational skills, the ability to work well with others, and the capability to work independently. You will be responsible for a variety of tasks, including data entry, customer service, and managing production-related documentation. Prior experience in office administration, particularly in a manufacturing or multi-product environment, is highly desirable.
Key Responsibilities:
Create and manage production cut sheets using MS Excel.
Handle daily invoicing tasks, including the submission of invoices to customers.
Enter new orders and review existing orders for accuracy, ensuring all documentation is complete and accurate.
Collaborate with Tacoma and Quincy facilities to ensure the smooth transfer of paperwork and materials, including handling transfers of finished pipe.
Manage online freight systems (e.g., UPS, FedEx) for shipping and receiving needs.
Process receiving POs for drop shipments and ensure all received materials are properly documented and invoiced, including pipe and distribution items for multiple facilities.
Handle customer inquiries via phone, email, and in-person visits.
Qualifications:
Previous office administration experience required, with a preference for candidates who have worked in multi-product or manufacturing environments.
Track record of successful order processing and invoicing experience; demonstrated ability of high accuracy in data entry.
Proficiency in MS Excel, Outlook, and general office software. Experience with online freight systems (UPS, FedEx) is a plus.
Must be based within a commutable distance from Tacoma, WA.
Personal Characteristics:
High level of integrity
Highly organized with strong attention to detail
Excellent communication skills, both written and verbal
Dependable and self-motivated; able to work independently and as part of a team, taking initiative when needed
Ability to manage multiple tasks efficiently in a fast-paced environment
Compensation & Benefits:
Competitive Pay: Starting wage is $25.00 per hour.
Comprehensive Benefits Package: Enjoy the peace of mind with medical, dental, and vision insurance.
Paid Holidays: Celebrate the season with 6 paid holidays.
Financial Security: Secure your future with our matching 401(k) Retirement Savings Plan.
Join our team at Raceways and be a part of our exciting journey. We look forward to welcoming an experienced, dedicated Office Administrator who is ready to make a positive impact on our organization!
Raceways Technology is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, or any other characteristic protected by law. We are committed to building a diverse and inclusive workforce and encourage all qualified candidates to apply.