Position Overview: We are seeking a highly organized and proactive IT Assistant to provide comprehensive support to our C-suite executives. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
Administrative Support:
Manage executive calendars, scheduling meetings, appointments, and travel arrangements.
Prepare and organize meeting agendas, materials, and minutes.
Handle correspondence, including emails and phone calls, ensuring timely responses.
Communication:
Serve as the primary point of contact for internal and external stakeholders.
Facilitate communication between executives and team members, clients, and partners.
Project Management:
Assist in the coordination of special projects and initiatives.
Track project timelines and deliverables, ensuring deadlines are met.
Research & Reporting:
Conduct research and compile data for reports, presentations, and briefings.
Prepare and edit documents, presentations, and reports for executives.
Office Management:
Maintain organized filing systems and ensure that sensitive information is handled confidentially.
Coordinate logistics for company events, meetings, and team-building activities.
Financial Tasks:
Assist with budget tracking and expense reporting.
Process invoices and manage vendor relationships as needed.
Qualifications:
Bachelor's degree in Business Administration or related field preferred.
5+ years of experience as an executive assistant or in a similar role.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Experience with Concur
Exceptional organizational skills and attention to detail.
Strong verbal and written communication skills.
Ability to prioritize tasks and manage time effectively.
Discretion and confidentiality in handling sensitive information