Summary: The Accounting Coordinator reports to the General Manager of the community and is responsible for processing invoices, conducting monthly reports in preparation for financial statements, and set up bank signature forms for new and existing Board Members.
Essential Job Duties and Responsibilities:
Payables - Daily
Invoices received in email inbox, needing additional info, are distributed to the Directors and Managers for approval.
Invoices - Review, scan and transmit invoices in the payable's inbox.
Monitor payment activity and approvals in the respective ERP system.
Handle all vendor inquiries and disputes, including credit card charges, listed on the monthly statements and payables.
Investments
Maintain Certificates of Deposit spreadsheet totaling over 13 million for nine corporations.
Generate Cash Flow reports for investment accounts using current general ledger balances and listing all upcoming projects per Boards request.
Bank liaison between Board of Directors and Investment firm for approved actions to be executed.
Process checks as intended for deposit in appropriate bank accounts.
Financials/Banking Liaison
Provide reconciled monthly reports to corporate accountant for the preparation of monthly financial statements.
Monitor variances and entries posted in monthly financials.
Liaison between Board Members and Association Controllers for monthly adjustments.
Bank Signature Forms
Prepare and monitor Bank Signature Forms for new and existing
Board Members to sign after the Annual Election.
Completed and signed original forms are mailed to the Bank and emailed to corporate.
Qualification Requirements
Ability to multitask.
Strong attention to detail.
Strong written and verbal communication skills.
Ability to work well under pressure.
Proficient in Microsoft Suite Programs.
Strong efficiency in Excel.
Education And/or Experience
At least 1 year of experience working in an Accounting related role.
Bachelor's Degree preferred.
High School Diploma or GED required.
Work Environment
The work environment characteristics described here are representative of those a team member would encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Typical office environment with low level noise exposure.
Exhibit professionalism, professional attire, and demeanor always.
Ability to sit, stand, and operate business equipment.