Senior Accounting Manager at J. Craig Venter Institute (JCVI) in La Jolla, California

Job Description:

Position Summary:

The Senior Accounting Manager position is responsible for the day-to-day coordination of the organizations accounting requirements related to revenue recognition, Cash transactions and other areas as indicated. The position reports to the VP of Finance. The Senior Accounting Manager is responsible to assist with audit preparation and delivery of necessary account schedules. As well as ad hoc projects as assigned and that come up in the normal course of business.

Essential Functions:

• Monthly Close:
  
  
  • Prepares End of month reconciliation for month end, including journal entries as part of the end of month and year end close process for revenue recognition.
  
  
  • Review and summarize general ledger activity for Balance Sheet and Income statement accounts related to revenue recognition and accounts receivable.
  
  
  • Reviews Month-End check list and works with VP of Finance to ensure the list is completed and the close is timely.
  
  
  • Working closely with Sponsored Project Office to ensure deferred revenue and completed projects are properly documented and closed out.
  
  
  • Restricted and Unrestricted Donations including recons with Development numbers & Email to Development
  
  
  
  


• Daily:
  
  
  • Reviews cash transaction entries.
  
  
  • Review and generate invoices for fixed fee and fixed price invoices and credit memos for Core JCVI function, Sequencing, and other invoicing as needed.
  
  
  
  


• Annual Audit:
  • Prepare A/R schedules for the annual audit and assists with audit inquiries. Working with colleagues ensure questions can be answered around the changes in the balance sheet.
  
  


• Software use:
  • become subject matter expert in SAGE/Intacct being able to solve day to day issues along with assistance from Armanino.
  
  


• Policy and Procedures:
  
  
  • Position is fully informed and familiar with internal controls, policies, and procedures. Reviews and updates VP of Finance on changes or issues, working with VP of Finance to ensure that all Policy and Procedures are current and communicated to the JCVI community.
  
  
  • Informs VP of Finance on any policy violations and implements any updates or changes as communicated by the VP of Finance.
  
  
  
  


• Cross -Functional Training:
  • Purchasing Function.
  
  


• Supervision:
  • This position does not supervise any position directly. Must however be able to work closely with colleagues and be able to exercise persuasion to ensure results and outcomes of position are met.
  
  

Prerequisites:

• Bachelor’s degree in accounting; 5 plus years of accounting experience. Biotech, research institute and/or non-profit industry experience preferred. Must have strong accounting System (INTACCT/SAGE highly desirable) experience desired. Advanced Excel skills are essential. Good inter-personal and communication skills are required.


• Strong computer aptitude, including experience with word process and spreadsheet. System experience in INTACCT/Sage and ADP highly desirable.


• High level of discretion for confidential work and information; ability to appropriately handle critical information and sensitive situations. Strong interpersonal skills: ability to effectively interact with all levels of staff and external contacts; ability to work as an effective team member.


• Excellent organization and time management skills allowing for flexible response to handle a variety of tasks and shifting priorities.


• Proficiency with standard administrative procedures, office equipment and strong mathematical skills required.


• Cooperative and service-oriented attitude: must be able work under pressure and maintain a professional demeanor using sound judgement to effectively solve problems within the scope of the position.


• High level of initiative and ability to work with minimum supervision.


• Expert knowledge of accounting and financial principles, regulations, and best practices


• Excellent understanding of governmental guidelines, tax laws that affect the company.

Work Environment

The work environment characteristics described here are representative of those a teammate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Moderate noise (i.e. business office with computers, phone, and printers, light traffic)


• Ability to work in a confined area.


• Ability to sit at a computer terminal for an extended period of time.

Physical Demands

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach, stoop kneel to install computer equipment


• Specific vision abilities required by this job include close vision requirements due to computer work


• Light to moderate lifting is required

J. Craig Venter Institute is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.

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