Research Administrator 2 at Stanford University in STANFORD, California

Job Description:

Research Administrator 2🔍School of Medicine, Stanford, California, United States📁Finance📅Oct 03, 2024 Post Date📅104299 Requisition #The Department of Dermatology

The Department of Dermatology is committed to the highest level of patient care, as well as the discovery and development of better treatments for dermatologic diseases. Research in the Department of Dermatology span a wide range of efforts, ranging from clinical trials to molecular translational medicine to fundamental studies in epithelial biology, as embodied in the Stanford Program in Epithelial Biology.
Are you ready for the next step in your research administration career?

If you have three years of research administration experience, this role may be perfect for you. Within the School of Medicine, Dermatology is a high-volume and productive administrative unit, and the staff collectively manage the pre- and post-award activities for a large and diverse portfolio of sponsoring agencies, working with federal, industry and non-profit sponsors on contracts, grants and clinical trials. Dermatology is looking for a Research Administrator (RA) who will provide a full range of administrative, financial and other tasks associated with pre- and post-award sponsored research activities and services, including clinical trial preparation, clinical trial startup and invoicing along with contract and grant proposal preparation and post-award management of funds and budgets. The RA will manage the proposal preparation and post-award activities on routine sponsored projects such as federal grants, foundation grants, and industrial contracts.
Training and Development

Within the department of Dermatology we pride ourselves in the development and training of our staff. With a comprehensive onboarding process that includes a full training road map and side by side partnership to ensure your success. We strive to have our staff constantly learn and grow to provide opportunities both within Dermatology and within research administration at large.

Stanford University is seeking a Research Administrator 2 to work under minimal supervision to manage the proposal preparation and/or post award activities on grants, contracts, program projects, and federal grants, both routine and complex.
Duties include:

Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance. Develop, prepare, and finalize project budgets, and provide budget justification.Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries. Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers. Work with Principal Investigator Study Teams on Clinical Trial Startup, Invoicing, Reconciliation and ongoing feasibility of clinical trialReview and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue. Develop and communicate reports supporting project status; create effective forecasting and decision aides. Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.Understand, apply, and advise on university and government policies for projects.Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.Participate in and contribute to process improvements. Lead other staff in group projectsMay participate as a mentor and provide cross-training as needed.

* - Other duties may also be assigned

DESIRED QUALIFICATIONS:At least 1 year of experience working with Clinical Trials in a University Research Setting
EDUCATION & EXPERIENCE (REQUIRED):Bachelor's degree and three years of job related experience, or combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Basic knowledge of governmental regulations.Ability to understand, interpret, and communicate policies and procedures.Excellent oral, written, and communication skills.Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.Strong accounting skills; knowledge of accounting principles.Ability to complete Cardinal Curriculum I and II within first six-months in role.Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting. Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications. Competency in project management.Extreme attention to detail.Ability to work well independently, but also to seek or offer assistance when needed. Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project. Excellent time management and organizational skills.

CERTIFICATIONS & LICENSES:

Cardinal Curriculum I and II must be completed to remain in this position. Certified Accountant or Auditor or similar credential desired.

PHYSICAL REQUIREMENTS*:

Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.Rarely lift, carry, push and pull objects weighing 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

How to Apply:

We invite you to apply for this position by clicking on the "Apply for Job" button. To be considered, please submit a cover letter and résumé along with your online application. The cover letter should briefly describe why you believe you are a good fit for this position.Why Stanford is for you:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world- class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!



The expected pay range for this position is $85,000 to $108,000 per annum.


Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Additional Information

• Schedule: Full-time


• Job Code: 4482


• Employee Status: Regular


• Grade: H


• Requisition ID: 104299


• Work Arrangement : Hybrid Eligible

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