Administrative Manager - Marblehead YMCA at YMCA of the Northshore in Marblehead, Massachusetts

Job Description:

As one of the largest non-profits in the area, our Y impacts1 out of every 3 people on the North Shore. Our Ys give staff a huge opportunity to make a difference in the lives of local children, adults and families. Through our various fitness and wellness programs we create a healthier and happier community. Our youth development programs give kids and teens a chance to learn and grow, while making long lasting friendships. Being a socially responsible organization, we’ve made it our mission to provide services to all regardless of their ability to pay. Y staff are brimming with enthusiasm and passion because they see the positive impact they’re making. If you’re ready to be a part of something that makes you proud- you’re ready for a career at the Y.

Are you seeking an opportunity to use your communication and organizational skills to support individuals pursuing a healthy lifestyle? Are you experienced in providing exceptional customer service and want to build upon your skills in a full-time role?  This may be the opportunity for you!

The Marblehead YMCA is seeking a dedicated and proactive Administrative Manager to support our team. This role will blend direct service and back-office administrative support, ensuring that our directors have the resources they need while enhancing member experiences. The Administrative Manager will provide exceptional support in our solution suite, addressing member inquiries and problem-solving via email and phone for 15-20 hours each week. In addition, this position will assist directors with purchasing and purchase orders, support new hire paperwork and onboarding processes, and collaborate with leadership on various projects, data management, and administrative tasks. Effective communication with members and participants is essential to fostering a positive community atmosphere.

We are looking for candidates with strong organizational and multitasking skills, excellent verbal and written communication abilities, and experience in administrative roles, preferably in a non-profit or community-focused environment. The ideal candidate will work collaboratively with diverse teams and support frontline staff.

At the Marblehead YMCA, we believe in nurturing a supportive community. If you’re passionate about making a difference and helping us serve our members better, we want to hear from you!

In addition to a quality work environment, our YMCA offers competitive salaries, benefits, and professional development opportunities including;

• Paid training and development


• Advancement and growth opportunities within our seven YMCA locations.


• Free YMCA membership and employee discounts on programs.


• Health and dental insurance for full-time employees.


• Employer-funded life insurance.


• 2 weeks paid vacation, generous paid sick, and personal time for full-time staff.


• Retirement fund with 12% company contribution (once vested/no match required).


• Mileage reimbursement

• One year or more of related business or office management experience is preferred.




• Understanding of basic accounting concepts and applications including cash reconciliation, accounts receivable, and accounts payable.




• Excellent Computer Skills and experience with standard business software and office machines.




• Ability to communicate both verbally and in writing and to relate effectively to diverse groups of people from all segments of the community.




• The schedule is Monday - Friday 9am to 5pm

The YMCA is committed to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religious creed, protected genetic information, national origin, ancestry, sex, age, disability, veteran's status, or sexual orientation.