Program Coordinator - Part-Time (HyBrid) at University of Miami in Coral Gables, Florida

Job Description:

Current Employees:



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The Program Coordinator provides a range of clerical services and office support activities to ensure smooth and efficient administrative operations. To such ends, the role encompasses clerical duties, research and grant-identification support, internal and external communication, and outreach activities.



CORE JOB FUNCTIONS

• Assists the designated Office's leadership with daily operations in a hybrid modality.


• Prepares reports, charts, budgets, and other presentation materials. Addresses routine inquiries from both internal and external sources through standard correspondence, phone calls, or other messaging platforms.


• Coordinates meetings and events, takes comprehensive minutes, and liaises with internal and external participants or collaborators as required, including SoA IT, Budget, and Communication teams.


• Identifies or supports research initiatives, grant opportunities, event planning, and outreach activities.


• Coordinates social media related to designated department(s) and related events.


• Supervises student assistants in their efforts to support research-related initiatives within designated department(s).


• Collaborates with institutional colleagues and external partners to achieve project goals, prepare reports, and manage communication efforts, including bi-annual SoA SACS and Academic Analytics submission drafts, monthly research newsletters, and research-oriented Salon events.


• Coordinates appointment scheduling and calendar updates. Arranges travel and reservations for department leadership and staff as necessary.


• Drafts and types correspondence, reports, and informational materials; generates spreadsheets and presentations.


• Greets and assists visitors during events and meetings. Develops and maintains department(s) internal filing and analytical systems.

Adheres to University and unit-level policies and procedures and safeguards University assets.



This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.




CORE QUALIFICATIONS




Education:



High school diploma or equivalent; some college or university preferred.



Experience:



Minimum 3 years of relatable experience


The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.



Job Status:

Part time



Employee Type:

Staff



Pay Grade:

A5 Apply Now