Program Associate at Stanford University in STANFORD, California

Job Description:

Program Associate


Dean of Research, Stanford, California, United States



Schedule: Full-time

Job Code: 4289

Employee Status: Regular

Grade: F

Requisition ID: 91649



The Stanford King Center on Global Development (King Center) is a university-wide research center working to help improve the lives of people living in poverty around the world. Based at the Stanford Institute for Economic Policy Research (SIEPR), the King Center enables a multidisciplinary community of Stanford scholars to conduct path-breaking research, shape policy and practice, and train and inspire a diverse new generation of global leaders. The King Center's network of over 120 faculty affiliates from across the Stanford campus conducts research in more than 65 countries. A vital facet of the King Center's work is fostering a diverse and talented new generation of global development scholars by providing opportunities for students to engage in world-class research and experiential learning. The King Center offers in-depth research experience for undergraduates; research grants and dissertation fellowships for graduate students; postdoctoral fellowships for emerging scholars; and postbaccalaureate research fellowships for aspiring global development scholars from diverse backgrounds.



Our VPDoR Diversity Journey:

• We create a hub of innovation through the power of diversity of disciplines and people.
• We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
• We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.
• We promote a culture of belonging, equity, and safety.
• We embed these values in excellence of education, research, and operation.

POSITION SUMMARY:



The Stanford King Center on Global Development seeks a Program Associate to provide administrative and operational support for our student and faculty programs. In this role, you will be responsible for coordinating our junior faculty grant program, the undergraduate research assistant programs, graduate student research grant and fellowship programs, and other existing and new faculty and student programs. You will be the key liaison between faculty members, students, and the King Center and will coordinate program outreach to students and faculty, handle application processes, process stipends, address questions, and design surveys of participants in King Center programs. You will also be responsible for providing information on our student and faculty programs for stewardship reports, designing and maintaining program tracking spreadsheets, contributing data for the center's annual report, and writing grant proposals.


As a tech-savvy, self-motivated team member, you will be able to accomplish tasks independently and spearhead projects working with other highly motivated colleagues. You will bring your excellent writing and communication skills and enjoy working with students and faculty in our positive, productive, and inclusive work culture. Bring your talent and passion to our team and join us in supporting research on critical issues to alleviate global poverty and training the next generation of leaders in global development.




CORE DUTIES:

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets which may utilize specialized software and systems.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input
• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.

OPTIONAL: This position will be based on the Stanford campus and will be considered for an option of telecommuting, subject to operational need. Anticipated time on campus is 80%.



MINIMUM REQUIREMENTS:




Education & Experience:



High school diploma and four years of administrative experience, or combination of education and relevant experience.



Knowledge, Skills and Abilities:

• Advanced computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in tracking, communicating, completing, and completing follow up on multiple projects.
• A strong background and proven track record in juggling competing demands, projects, deadlines, and priorities with the highest degree of professionalism and accuracy.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.

Past experience with faculty affairs or student services at Stanford is a plus, as is an interest in global development.




PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.




WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Why Stanford is for You



Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our
culture and unique perks empower you with:

• 
  Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• 
  A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• 
  A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• 
  Discovery and fun. Stroll through historic sculptures, trails, and museums.
• 
  Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply



We invite you to apply for this position by clicking on the “Apply for Job” button. For full consideration, you must submit a resume and cover letter along with your online application.



The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.




Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/2707003

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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