Part Time Administrative Assistant at Installed Building Products in Louisa, Virginia

Job Description:

Position Description



*This is a part time role; Working hours will be 830am to 2pm Monday through Friday*



Start a new career with East Coast Insulators, a part of the Installed Building Products Family of Companies. We are one of the largest insulation installers serving the U.S. residential new construction market with 175+ locations serving 48 states in the continental U.S. IBP has successfully grown through acquisitions and we continue to do so. Although installing insulation is our niche we are also a leader in installing garage doors, rain gutters, closet shelving, shower doors, mirrors, fireplaces, and bath and door hardware.


Become part of a growing company with opportunities to learn new skills and build a career.



IBP offers the following benefits:

• Medical Benefits


• Dental Insurance


• Vision Insurance


• 401k with company match


• Paid Vacation


• Paid Holidays


• Competitive Pay


• On the Job Training


• Paid Certification (if applicable)


• Opportunity for Growth and Advancement

Administrative Assistant - is responsible for assisting in the office and completing monthly billing.


Responsibilities

• Communicate daily on contracts, billing information with builders.


• Responsible for meeting month end billing deadlines


• Assist with incoming calls and supports receptionist


• Enter job work orders into Job Core system


• Input invoices and tracks payments


• Responsible for data entry of AR and balancing account receivables


• Type various memos, correspondence, reports and other documents.


• Miscellaneous office duties including, but not limited to, filing, data entry, purchasing office supplies, processing ingoing/outgoing mail

Qualifications

• 1-3 years of previous receptionist/ administrative assistant experience in construction industry or related field


• High School Diploma or GED, required


• Proficient in Microsoft office products including word, excel, Power-Point and outlook.


• Excellent verbal and written interpersonal skills


• Excellent data entry skills


• Experience with AR, AP, billing and payroll processing experience a plus


• Must be transparent, reliable and conscientious as well as have a positive attitude


• Work independently or with others in a dynamic environment


• Operate general office equipment for example; fax machine, copier, scanner and etc.


• Must be able to work under pressure and prioritized work based on urgency


• Fluent in Spanish a plus


• Registered Notary a plus

Position requires a drug test be completed, contingent upon employment and a background check if applicable.


Physical Demands

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


• Able to lift light to moderate weight, as well as sit for extended periods of time.


• Experience using a computer.
  
  

Work Environment

• Office environment.
  
  

EEO Statement


IBP is an equal opportunity employer.


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