Accounting Officer - Dining Services (CS25-117) at Southern Illinois University Edwardsville in Edwardsville, Illinois

Job Description:

Southern Illinois University Edwardsville


Position Title: Accounting Officer - Dining Services (CS25-117)

Category: Category: Clerical & Data Entry / Accounting and Finance / Business

Location: Edwardsville, IL

Salary: $34,863.08 Annually

Opening Date: 11/04/2024

Division: Morris Univ Ctr

Flsa: Non-Exempt

Job_Number: 00523

Department: MUC Food Service

Closing_Date: 12/2/2024 11:59 PM Central

Description:

Description

Dining Services is seeking an experienced Accounting Officer to join our team. This role involves performing complex and repetitive accounting tasks that require independent judgment and initiative, along with a strong understanding of bookkeeping procedures and accounting principles.

Key Responsibilities:

• Prepare and process student and bi-weekly payroll, ensuring accurate payroll records are maintained.
• Monitor vacation and sick leave for civil service employees, ensuring sufficient balances and compliance with PTO limits to prevent loss of vacation time.
• Manage Family and Medical Leave Act (FMLA) and extended sick leave requests, tracking hours as necessary.
• Investigate payroll issues and respond to employee inquiries, resolving any discrepancies.
• Enter Civil Service schedules on a weekly basis.
• Assist in preparing monthly profit and loss statements for food services and maintain accurate accounting records.
• Reconcile inventory records and oversee transfers between units.
• Complete required forms for Special Programs, including daily production sheets and counts.
• Maintain records of daily sign-in sheets and special changes, and verify information for monthly billings.
• Input new program menus and calculate required paper product quantities.
• Provide analytical support and operational insights to the Food Service Director, Business Office Manager, and Director of MUC.
• Assist cashiers with bank reconciliations and secure change for registers.
• Collaborate with the Student Personnel Manager to enter student schedules at the beginning of each semester.
• Address inquiries from student workers regarding payroll and hour limitations for international students.
• Review invoices and statements for accuracy, ensuring availability of funds, resolving discrepancies with submitting units, and processing transactions for the accounting system.
• Support the Administrative Aide as needed and perform other related duties as assigned.

Typical Qualifications

Minimum Acceptable Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling two (2) years (24 months)from the categories below:
   • Course work in accounting, as measured by the following conversion table or its proportional equivalent:
     • 9 semester hours equals two (2) years (24 months)
   • Course work in any discipline as measured by the following conversion table or its proportional equivalent:
     • 30 semester hours equals one (1) year (12 months)
     • Associate's Degree (60 semester hours) equals eighteen (18) months
     • 90 semester hours equals two (2) years (24 months)
   • Work experience in bookkeeping, office support, or closely related experience.

Supplemental Information

Civil Service Information: Civil Service Application - FAQs

Application Instructions: How to Apply - Step by Step (Download PDF reader)

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, candidates must be a current Illinois resident.

Classification: State Universities Civil Service System Classification Number: 3266 – SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification. (Download PDF reader)

Pre-Employment Screening: External candidates receiving a job offer must undergo pre-employment screening, including a criminal background check. For safety sensitive positions, a drug screen will also be required.

Work Authorization Information: This position does not offer work authorization sponsorship. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status. F-1 and J-1 visa holders must be enrolled full-time and can only apply for temporary part-time roles working 20 hours or less per week during spring and fall semesters, such as student worker positions, assistantships, and civil service extra help roles. SIUE is a state university, and it's important to highlight that benefits from state-sponsored plans may not be accessible to individuals on F1 or J1 visas.

Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at: careerinfo@siue.edu

Statement of Diversity: SIUE is an Equal Opportunity Employer committed to an inclusive and diverse workforce. We firmly believe in providing equal access and opportunity to individuals across all job titles. We will not discriminate against any person on the basis of race, national origin, ethnicity, color, religion, disability, age, marital status, sex, sexual orientation or veteran’s status.

SIUE cultivates an atmosphere of inclusivity, respect, and warmth that fosters learning and collaboration. Each member of our university community bears the responsibility of actively contributing to this enriching campus environment. We encourage individuals who are dedicated to upholding these values to apply.

To learn more about SIUE's Mission and statement on diversity, please visit:https://www.siue.edu/about/mission-goals-plans/index.shtml.

We value your interest and look forward to reviewing your application. For questions or more information, please email careerinfo@siue.edu.

Agency: Southern Illinois University - Edwardsville

Address: 1040 Rendleman Hall Edwardsville, Illinois, 62026

Website: https://www.siue.edu/

Benefits:

SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at the percentage of appointment) including:

• Medical, dental, and vision insurance;
• University tuition waivers (full-time receive 100% waiver of tuition)
• Life insurance;
• SURS retirement plan;
• Supplemental retirement savings plans;
• Paid vacation and sick leave accrual;
• Generous holiday schedule/paid holidays;
• WorkLife programs;
• Employee Assistance Program (mental health and wellness);
• Employee discounts (local and national retailers);
• Flexible Spending Account Program;

For more about our benefits and employee services, visit: https://www.siue.edu/human-resources/benefits

Questions: 01The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.

• Yes, I understand and agree
• No, I do not agree

02Are you presently a resident of Illinois? Proof of residency must be provided upon employment.

• Yes
• No

03Are you legally authorized to work in the United States without sponsorship?

• Yes
• No

04Which statement below best describes the highest level of education you have completed?

• High school graduate, diploma or the equivalent (GED)
• Associate degree
• Bachelor's degree
• Master's degree
• Professional degree
• Doctorate degree

Required Question

PI254364962

Salary:

$34.00

Apply Now