Administrative Coordinator I at Clemson University in Clemson, South Carolina

Job Description:

Clemson University



Job ID:109409

Location:Old Main

Full/Part Time:Full-Time

Regular/Temporary:Regular

JOB SUMMARY:

Under general direction of the Department Chair of Educational & Organizational Leadership Development, provides executive level administrative support appropriate to the department in the College of Education. Maintains high level of confidentiality. Performs other duties as assigned.

JOB DUTIES:

30% - Essential - Support for Department Chair:
Performs administrative tasks requiring interpretation and application of policies & procedures within the department, records minutes at departmental faculty meetings, and other administrative duties as deemed necessary by the Chair. Participates in trainings to stay current on policies and procedures related to job duties.

25% - Essential - Support for Departmental Faculty:
Provides administrative assistance to the faculty. Assists faculty and graduate assistants with travel arrangements to include registration and transportation. Collects syllabi and places in the repository. Serves as department point of contact for faculty, graduate assistants, students, and visitors. Purchases requested resources in coordination with department chair.

20% - Essential - Department Support:
Serves as the liaison with University departments. Assists the Department Chair in coordinating HR/Payroll activities with the college HR/Payroll Liaison and Business Manager. Maintains personnel records for active employees. Assists new employees with onboarding processes and credentialing.

15% - Essential - Event Planning:
Secures meeting locations, plans meal/break selections and collects meeting materials as needed. Events include faculty/staff retreats, receptions, advisory board meetings, and all departmental planned workshops, programs, and seminars. Creates and maintains a departmental calendar. Coordinates with the Office of Communication and Public Relations. Creates publications for distribution and uses social media to promote departmental activities.

10% - Essential - Faculty Searches:
Supports faculty and search committee members with scheduling and travel arrangements of candidates. This will include securing lodging, making flight arrangements and coordinating candidate itineraries in consultation with administration, faculty, staff, and students. Supports TPR Chair and Committee with loading documents, maintaining eTPR page, and ensuring deadlines are met.

MINIMUM REQUIREMENTS:

Education - High School or Equivalent - relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

RESPONSIBILITIES:

JOB KNOWLEDGE
Firm Job Knowledge - Firm working knowledge of concepts, practices and procedures and ability to use in varied situations

SUPERVISORY RESPONSIBILITIES
No Supervisory Duties - Not responsible for supervising employees.

BUDGETARY RESPONSIBILITIES
No Budget Responsibilities - No fiscal responsibility for the department's budget.

WORKING CONDITIONS:

No Work Conditions

WORK SCHEDULE:

Standard Hours: 37.5

JOB LOCATION:

Clemson, SC

APPLICATION DEADLINE:

December 1, 2024

CLOSING STATEMENT:

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information.

PI254450201

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