Secretary (Coral Gables Campus) at University of Miami in Coral Gables, Florida

Job Description:

Current Employees:



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The Secretary performs a variety of clerical and administrative work, to include responding to general inquiries and questions, in order to ensure efficient and effective operations of the department.



CORE JOB FUNCTIONS

• Answers telephone, screens and routes calls to appropriate destination, recording accurate messages when necessary.
  
  


• Greets staff and visitors, and announces arrival to appropriate staff.
  
  


• Performs administrative tasks such as filing, typing, and copying documents.
  
  


• Schedules appointments and ensures the office calendar up-to-date.
  
  


• Arranges meetings, to include any required catering needs for the meeting, and handles travel arrangements.
  
  


• Provides general information about department operations.
  
  


• Compiles information in order to assist department leadership in managing the budget and inventory.
  
  


• Orders supplies for the department as needed.
  
  


• Adheres to University and unit-level policies and procedures and safeguards University assets.
  
  

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.




CORE QUALIFICATIONS




Education:



High school diploma or equivalent



Certification and Licensing:



Not Applicable



Experience:



Minimum 1 year of relevant experience



Knowledge, Skills and Attitudes:

• Ability to accurately prepare and maintain records, files, reports and correspondence
  
  


• Ability to communicate effectively in both oral and written form
  
  


• Ability to recognize, analyze and solve a variety of problems
  
  


• Ability to process and handle confidential information with discretion
  
  


• Proficiency in computer software (i.e. Microsoft Office)
  
  

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.



Job Status:

Full time



Employee Type:

Temporary



Pay Grade:

A3 Apply Now