Program Administrator 1 at Oregon Health & Science University in Portland, Oregon

Job Description:

Oregon Health & Science University

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.


Program Administrator 1

US-OR-Portland

Job ID: 2024-32195
Type: Regular Full-Time
# of Openings: 1
Category: Management/Supervisory
Portland, OR (Waterfront)

Overview

Key Responsibilities:

Provides confidential executive support to OHSU Professor/PI Andrew Emili, including but not limited to:

• Management of calendars, meetings and travel arrangements plus scheduling priorities and coordinates day-to-day and monthly activities
• Advises PI commitments and obligations, and communicates to other lab members and OHSU staff on behalf of leadership.
• Prepares and initiates correspondence with officials and collaborators
• Composes, drafts and edits a variety of documents, many of a sensitive, timely and confidential nature, including correspondence, meeting agendas and summaries, scientific reports, research proposals, collaborative agreements, and personnel documents.
• Works with HR on recruiting efforts and assists with onboarding new employees
• Compiles information regarding budget and use of funds.
• Provides weekly support for the Emili Lab, which can include checking and keeping inventory, ordering and delivering supplies, maintaining common spaces such as kitchen, supply room, and conference rooms, and assisting employees and guests with questions, troubleshooting, maintenance requests, and wayfinding.
• Assist with grant transfers, collate and update grant documentation, and submissions

Responsibilities

Education & experience:

• Bachelor’s degree
• 3+ years’ experience in a research environment as a researcher or administrator
• 2+ years’ experience coordinating projects or programs

Knowledge, skills, and abilities:

• Ability to thrive in an ambiguous environment
• Demonstrative creative and proactive problem solving Proficiency in excel
• Ability to prioritize multiple tasks at one time
• Excellent communication, analytical and organizational skills: both written and verbal
• Ability to work independently and as part of a team while being collaborative in resolving problems
• Intermediate skills with Microsoft Office (Excel, Outlook, Access, Word, and PowerPoint) on Window OS. Ability to accurately type 60wpm
• Working knowledge of Oracle
• Must have demonstrated excellent customer service skills both on the phone and in person
• Must possess energy and drive to coordinate multiple projects simultaneously
• Ability to use tact and diplomacy to maintain effective working relationships

Qualifications

• Master’s degree
• Science background
• 5+ years’ experience in a research environment as a researcher or administrator
• 1+ year lab management experience or supervisory experience
• Experience using Smartsheet

PI254525011

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