Litigation Secretary at Roth Staffing Companies in San Francisco, California

Job Description:

Job Posting: Litigation Secretaries (Junior & Senior) - Law Firm in San Francisco


Location: Hybrid (3 days in-office, 2 days remote)

Salary (DOE):

• Junior Litigation Secretary (1-3 years experience): $65,000 - $80,000


• Senior Litigation Secretary (3-10 years experience): $80,000 - $110,000

A prominent law firm in San Francisco is seeking two Litigation Secretaries to join its dynamic team. These positions offer a hybrid work schedule (3 days in-office, 2 days remote) and provide an excellent opportunity to work with a top-tier litigation team in a collaborative and fast-paced environment. We are looking for both Junior (1-3 years of experience) and Senior (3-10 years of experience) Litigation Secretaries to support our attorneys with a variety of litigation tasks.



Key Responsibilities:

• Prepare, proofread, and format legal documents including motions, pleadings, discovery, and correspondence.


• Create and format Table of Contents (TOC) and Table of Authorities (TOA) in legal filings.


• E-file documents in both state and federal courts.


• Maintain and update court calendars for key filing deadlines, hearings, and trials.


• Manage and prioritize multiple tasks in a fast-paced environment.


• Coordinate and schedule meetings, depositions, and court appearances.


• Assist with trial preparation, including assembling exhibits and managing case files.


• Provide general administrative support to attorneys, including handling phone calls, managing emails, and coordinating travel arrangements.


• Perform routine office tasks, such as filing, scanning, and organizing case files.


• Other duties as required to support the litigation team.

Requirements:




Junior Litigation Secretary (1-3 years of experience):

• Minimum of 1 year of experience as a litigation secretary in a law firm setting.


• Proficiency in State and Federal e-filing, including knowledge of CM/ECF.


• Experience with court calendaring and tracking deadlines.


• Strong organizational skills and attention to detail.


• Ability to handle multiple tasks and work efficiently under pressure.


• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).


• Excellent proofreading and editing skills.


• Strong communication skills, both written and verbal.

Senior Litigation Secretary (3-10 years of experience):

• Minimum of 3 years of experience as a litigation secretary in a law firm setting.


• Extensive experience with State and Federal e-filing systems, including CM/ECF and PACER.


• In-depth knowledge of court calendaring, filing deadlines, and legal procedures.


• Advanced skills in formatting TOCs/TOAs and preparing legal documents for filing.


• Proven ability to prioritize and manage a high-volume workload while meeting deadlines.


• Strong attention to detail and ability to spot errors or inconsistencies in legal documents.


• High-level proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).


• Excellent proofreading, editing, and drafting skills.


• Strong communication skills with the ability to interact with clients and attorneys.

Additional Qualifications for Both Roles:

• Strong work ethic, professionalism, and confidentiality.


• Ability to work independently and collaboratively with attorneys and other staff.


• Excellent problem-solving and time-management skills.


• Familiarity with litigation case management software is a plus.


• Experience in a busy litigation firm or practice is preferred.

We are an equal opportunity employer and welcome applicants from diverse backgrounds. Join our team and be Apply Now