Sr. Sponsored Programs Specialist at University of Miami in Coral Gables, Florida

Job Description:

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The University of Miami/UHealth Department of SCCC has an exciting opportunity for a Full Time Remote Sr. Sponsored Programs Specialist (Post-Award).

The Senior Sponsored Programs Specialist coordinates administrative and financial functions for the assigned department. This position also oversees junior staff and takes on the review of more complex grant activities in order to ensure departmental compliance with applicable guidelines, rules, and regulations.

CORE JOB FUNCTIONS

1. Provides technical assistance and guidance to faculty and administrators in the development and
preparation of funding proposals.
2. Responds to general inquiries regarding sponsored program policies and procedures.
3. Reviews grant applications to ensure accuracy.
4. Accesses applicable database(s) to verify regulatory compliance approvals before establishing of the
project account.
5. Maintains the internal proposal documents and electronic records for assigned portfolio.
6. Processes and disseminates various non-financial post-award actions such as award notifications,
amendments, and related documents.
7. Assists in the coordination of the project closeout.
8. Coordinates with faculty on possible need for budget revisions to be consistent with award amount as
received.
9. Reviews award terms and conditions and discusses flagged items with faculty.
10. Oversees all audits and bank reconciliations of petty cash accounts.
11. Monitors sponsored programs subcontracting activity.
12. Submits to accounts payable all received and endorsed invoices and tracks timely payments by that
unit.
13. Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include
other duties or responsibilities as necessary.

Departmental Specific Functions:

• The Sr. Sponsored Programs Specialist will be responsible for the expense management of research grants and contracts for the Sylvester Comprehensive Cancer Center (SCCC) awards portfolio. This position serves as a resource to SCCC members in the financial administration of sponsored research awards. Essential duties include the expense and account monitoring, financial reporting, financial closeout and other post-award financial analysis and support for sponsored awards.


• Monitor, review and reconcile award budgets, balances and expenses. Expenses must be allowable, allocable, and reasonable in accordance with grant terms and conditions, the budget limits and period of performance.


• Conduct periodic reviews for assigned sponsored awards (portfolio reviews), including monitoring spending trends, transaction review/approval, resolving small balances on awards, tracking cost sharing commitments, and monitoring of subrecipient expenditures.


• Review, approve and perform salary redistributions and journal entries as needed to ensure proper expenditure accounting.


• Identify, investigate and resolve discrepancies or errors found within research accounts. Resolution will require coordination with the applicable faculty members, ORA staff members and other departments.


• Recognize gaps and suggest ways to improve effective business practices, standing operating procedures as it relates to award financial monitoring.


• Submits to accounts payable all received and endorsed invoices and tracks timely payments by that unit.


• Adheres to University and unit-level policies and procedures and safeguards University assets.


• Serve as subject expert on the financial monitoring of awards and provide training to research personnel.


• Prior experience analyzing data and formulating conclusions.


• Ensure provision of excellent customer service to SCCC members and peers.


• Participate in trainings and professional development opportunities, as determined by the Post-Award Manager.

CORE QUALIFICATIONS

Education: Bachelor's degree in relevant field

Experience: Minimum 3 years of relevant experience



Knowledge, Skills and Attitudes:

* Skill in completing assignments accurately and with attention to detail.
* Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
* Ability to process and handle confidential information with discretion.
* Ability to work evenings, nights, and weekends as necessary.
* Commitment to the University's core values.
* Ability to work independently and/or in a collaborative environment

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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:Full time
Employee Type:Staff
Pay Grade:A8 Apply Now