Travel Coordinator at Muhlbauer in Newport News, Virginia

Job Description:

Newport News, VA


Muhlbauer, Inc is seeking a Travel Coordinator to facilitate the process for booking company travel and coordinating reimbursements.


Job Duties and Responsibilities:

• Book flight, hotel, and car reservations per instructions on Travel Requests
  
• Coordinate/synchronize multiple bookings to the same destination
  
• Record all transactions in shared spreadsheet (Excel)
  
• Update scheduling sheet (REMA tool) when travel is complete
  
• Notify passengers via email of all customer and travel data and attach reservations
  
• Make changes/modifications to existing reservations as required
  
• Provide CCAs (credit card authorizations) to hotels when required
  
• Coordinate with parent and sister companies for international trips (Europe, Asia)
  
• Print, review, and validate travel expense reimbursement claim submissions on a weekly basis
  
• Process and input travel expense reimbursement claim submissions into SAP system weekly
  
• Properly submit travel expense reimbursement claim submissions to appropriate supervisory persons for review and approval
  
• Submit travel reimbursement claim submissions to Finance Department upon approval for weekly payment
  
• Provide summary reports to claimants
  
• Maintain filing system and properly store all processed travel expense reimbursement claim submissions
  

Job Requirements, Education and Qualifications:

• High school diploma or an equivalent
  
• Experience in an administrative role, preferably within travel coordination
  
• Excellent organization skills, attention to detail, and communication skills
  
• Proficient in basic computer skills (multi-tab web browsing, server, and local files storage), MS Office suite (Excel, Word), and travel software (Sabre preferred)
  
• Able to perform under pressure to accomplish tasks under time constraints
  

Benefits:

• Competitive pay
  
• Employer-paid medical, prescription, dental, and vision plans for employees
  
• 11 paid holidays plus vacation time
  
• FSA, EAP, and Group Term Life Insurance
  
• Travel and Accident Insurance option
  

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