Administrative Assistant - Mechanical Contractors Association of Western Washington at Another Source in Seattle, Washington

Job Description:

Another Source’s client, The Mechanical Contractors Association of Western Washington, is recruiting an Administrative Assistant to join their team in Seattle, WA.     

Here’s a little about Mechanical Contractors Association of Western Washington (MCAWW) and the position they are recruiting for:   

As a nationally recognized trade association, MCAWW is proud to have been partnering with more than 100 member firms and their employees for over a century. Their mission includes developing and promoting the mechanical contracting industry and exploring and supporting industry best practices.   

Whether it’s a matter of resolving a labor dispute, providing customized trainings, answering safety-related questions, or assisting with bid procedures, MCAWW is glad to help their members save time and manage their businesses more effectively.  Member firms include those who employ contractors who design, build and/or service plumbing, piping, HVAC and refrigeration system. 

Learn more about MCAWW: https://www.mcaww.net/ 

About the role: 

The Administrative Assistant at MCAWW plays a crucial role in supporting the organization’s daily operations, coordinating educational programs, organizing events, and assisting with member communications. This position is ideal for a proactive, organized professional who enjoys a mix of administrative support, event planning, and marketing tasks. As the go-to person for various operational needs, you’ll manage the association’s calendar, coordinate logistics for events, produce educational materials, and grow our social media presence, contributing to a positive experience for both members and staff. 

Key Responsibilities: 

Administrative Support: 

• Oversee general office operations, including managing the association calendar, scheduling meetings, handling mail, and maintaining supplies. 

• Maintain office space, kitchen, and work areas; process supply orders and purchases as needed. 

Education Support: 

• Prepare and distribute educational materials, support classroom setup, and assist with live and virtual classroom logistics. 

Event Coordination: 

• Assist with planning and execution of major events, including the Annual Awards Event, Golf Tournament, Sip & Savor, and Holiday Party. 

• Coordinate event logistics, liaise with vendors, and provide support for on-site or virtual events. 

Committee & Speech Network Support: 

• Schedule committee meetings, take notes, and prepare and distribute meeting minutes. 

Marketing & Communications: 

• Manage MCAWW’s social media accounts, promote events and classes, and track registrations. 

• Contribute to the bi-weekly e-newsletter, update the website, and maintain the member database. 

• This role requires an individual who is detail-oriented, communicative, and capable of juggling multiple tasks to support the success of MCAWW’s programs and services. Join us and make an impact by helping us deliver high-quality experiences for our members and the community. 

Minimum Qualifications: 

• Strong communication, interpersonal, and customer service skills 

• Highly organized, detail-oriented, and proactive in anticipating needs 

• Positive attitude, team player, with a commitment to quality 

• Proficient in Microsoft Office, Zoom, and social media platforms 

• Familiarity with Canva, Adobe Suite, and Salesforce (or willingness to learn) 

• Skilled in event coordination, note-taking, and preparation of meeting agendas and minutes 

• Excellent spelling, writing, and proofreading abilities 

What’s in it for you: 

• Fully paid health/vision/dental insurance 

• Generous vacation and sick time 

• 401(k) employer contribution 

• Paid on-site parking 

• A great collaborative culture, autonomy to get the work done, and flexibility on how projects get accomplished 

• Remote work flexibility with in-office expectations of 4 days per week 

• Opportunity for career growth 

Another Source works with their clients, on a retained project basis, to maximize the recruiting process. We are committed to building inclusive candidate pools as we partner with hiring teams. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.