Job Description:
RESPONSIBILITIES:
Primary Responsibilities Include:
- Provide group admin support for large Studio comprised of several hundred individuals including company employees, vendors, and interns
- Support various team events and meetings from booking spaces, coordinating and ordering catering, clean up after events to ensure a successful experience from end to end
- Complex calendar management, ensuring accurate scheduling and organization based on priorities
- Coordinate and schedule internal/external meetings
- Manage community space/conference room calendars
- Develop a deep understanding of rhythm of business (ROB), key stakeholders, and interdependencies within the business and recognize patterns; Help to execute on business cadence (scheduling/meeting logistics) around the ROB of the team
- Actively participate in the Business Support community; Manage and oversee vendor administrative staff, including their day-to-day tasks and responsibilities as well as their long-term projects
- Arrange domestic and international travel as needed
- Reconcile and process expense reports for manager
- Coordinate logistics and provide onboarding support for new employees, vendors, and interns
Other Responsibilities may include:
- Maintain accurate, detailed information in space databases
- Partner with senior team members and admin team to ensure all aliases for the team/organization are up-to date and hierarchy is aligned
- Manage Discretionary Spend tracker and intake process at the direction of Senior Business Manager
- Execute various projects and tasks and completes project deliverables with little or no supervision; Own the components of project outcomes end to end with proper accountability; Identify risks and challenges within core area of responsibility and communicate these to relevant stakeholders
REQUIREMENTS:
- Associate's/Bachelor's degree in relevant field (e.g., Business Administration, Human Resources (HR), Marketing, Communications, Psychology, Sociology) or equivalent experience
- 3+ years of Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work
- 1+ year(s) of experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
- Familiarity with Microsoft systems and tools including Travel booking and Expenses, Outlook Calendar, TEAMS, Viva Tools, FORMS and other applications
- Proficient with Microsoft productivity software including Word, Outlook, PowerPoint, Visio, and Excel
- Committed to work onsite in Redmond 100% of the time, be present in the studio Monday-Friday during core business hours (9am- 5pm)
Additional Qualifications Preferred:
- Strong verbal and written communication skills
- Able to work independently and with discretion
- Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization
- Detail-oriented with strong problem-solving and troubleshooting skills
- Ability to be flexible and work efficiently with little to no guidance in a fast-paced environment
- Ability to react with appropriate urgency to situations and requests
- Highly collaborative, a team player who fosters productive and effective working relationships across Studio teams, contributing to team morale and building team dynamics
- Must be able to maintain confidentiality and use discretion and judgment at all times
- Exercises sound judgment, tact, diplomacy, integrity and professionalism in all communications
- Strong working knowledge of Microsoft internal tools such as Employee Central, iCIMS, MyExpense, MyOrder and SharePoint
The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.
We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.
Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless
and until paid and may be modified in its discretion consistent with the law.
This job is not eligible for bonuses, incentives or commissions.
Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
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