Legal Secretary / Assistant Ad at Chuhak & Tecson, P.C. in Chicago, Illinois

Job Description:

Complex Commercial and Products Liability Litigation Legal Secretary/Assistant Ad – November 2024

Who we are:

• Chuhak & Tecson P.C., a growing, on the move, mid-sized law firm in Chicago that’s Right there with you…

• Great people with an inclusive culture.
• Focused on our clients through high responsiveness, mutual collaboration and solving their challenges.

What you’ll do:

• Provide administrative and executive support for 3-4 attorneys in our commercial litigation practice.
• Prepare complaints, discovery, summonses, orders and subpoenas, notices, coordinate accompanying documents, motions and affidavits for filing and service. 
• Electronically file documents in Federal and Circuit Courts, including collar counties. 
• Set-up process servers as directed.
• Transcribe and prepare briefs and correspondence via electronic dictation.  
• Analyze incoming emails and correspondence for appropriate action and reply, as directed, if pertaining to scheduling, billing or other administrative matters.
• Create, organize and maintain files for attorneys.
• File correspondence and/or legal documents in office filing system.
• Assist with opening new business matters and preparing client engagement letters. 
• Proactively manage diaries, calendars and court dates in Microsoft Outlook. 
• Other duties as assigned.

Who you are:

• Someone with at least 5 years of legal secretarial/assistant experience in commercial litigation.
• Possessing knowledge of the following:
• E-filing in Odyssey and CM/ECF.
• Familiarity with county clerk websites such as Cook, DuPage, Kane, Lake, McHenry, and Will Counties; and knowledge of various judges’ Standing Orders.
• How to look up court forms on the various court websites, how to edit and save these forms into a document management system (experience with NetDocuments a plus), how to use the CCC Portal and collar counties’ Order retrieval system.
• Experienced in preparing briefs and citing case law, with knowledge of trial preparation and researching the web for court rules and regulations.

• A person with “mad” tech skills for today’s hybrid working environment. Specifically having advanced knowledge of: Microsoft Word 2016 & Word styles; Outlook (email and calendar scheduling, entry and maintenance of contacts); PDF programs (able to manipulate PDFs such as add text, change text, extract or add pages and perform conversions from Word to pdf and vice versa) and can type/key 70-80 wpm error free. 
• Someone with proficiency in: Excel, PPT; legal billing and time-entry systems such as E55; Winscribe (machine transcription); Workshare compare (redline/blackline documents) and document management programs such as NetDocs (experience with and understanding of the search and filing functions). Also have knowledge of Calendly, with videoconferencing programs such as Zoom and knowledge of office equipment such as fax machines, scanners, photocopiers and calculators.
• A person with demonstrated mastery of the English language, both oral and written; and possessing exceptional attention to detail, proofreading and organizational skills. 
• A strong communicator who is able to manage time and priorities, work collaboratively with attorneys to juggle multiple assignments and deadlines, and effectively interface with clients and teammates.
• A positive, flexible and proactive self-starter who has strong problem solving, social and interpersonal skills and can function both independently and within a team.
• A discerning individual who can work interdependently, promote inclusivity and maintain perspective and objectivity in a workplace.
• A roll-up-your-sleeves team player who will pitch in where needed, which could include assisting with reception coverage on a seldom but as needed basis.
• Professional in appearance and demeanor, with the ability to maintain a high level of confidentiality.

 

What we give you:

 

• Positive and helpful teammates.
• Newly built office space with lots of natural light designed specifically with our Staff in mind.
• A new outlook as we’ve developed a holistically new market strategy as our Firm is growing and transitioning to a new generation.
• Market-competitive compensation.
• Subsidized BCBS health insurance. Firm-paid LTD and STD. 
• Generous PTO.
• Hybrid work environment with at least one day working remotely and at times other days.
• Other voluntary benefits: dental, vision, 401(k), pre-tax commuter transit and parking, flexible spending account and more.

 

Please send cover letter and resume via the Apply Now tab.

 

Chuhak & Tecson, P.C. recognizes that diverse teams make the strongest teams and is committed to building a team that represents a variety of backgrounds, perspectives and skills. We provide equal employment opportunities to all employees and applicants and prohibit discrimination and harassment of any type without regard to age, gender, color, race, national origin, religion, marital status, sexual orientation, sexual identity, political belief, genetic status, status as a member of uniformed services, or disability that does not preclude performance of the essential job functions, or any other classification protected under applicable law.

 

All applicants must be legally authorized to work in the United States without sponsorship.

 

Disclaimer: This job description is subject to change or amendment at Chuhak & Tecson, P.C.’s direction. The above statements are intended to generally describe the nature and level of work to be performed by the individual in the position. They are not intended to be an exhaustive list of all responsibilities, duties and skills so classified.

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